FullTime PartTime Admin and Customer Support

Position SummaryThe A/P Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. Performs payroll functions for the Manager to ensure employees are paid in an accurate and timely manner.Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following: Processing daily Accounts Payable (A/P) statements/reports with computer programs(Quickbooks Desktop & Appfolio)Receiving and verifying invoices and requisitions for goods and servicesData-entering invoices for paymentProcessing backup reports after data entryManaging weekly checks and recording all checks into computerized software programsPreparing vendor checks for mailing and listing all vendor checks in a log tracking bookPreparing manual checks as and when requiredProcessing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)Establishing and maintaining confidential employee files and employer/business filesCalculating specific compensation rates for benefits and/or salaries (if applicable)Verifying employee pay amounts for hours of work, deductions, etc. (if applicable)Verifying coding and obtaining signatures for specific forms and recordsMaintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronicallyRecording administrative and office expenses in computerized programsProducing and preparing daily, weekly, monthly financial statements/reports for ManagerVerifying transactions comply with financial policies and procedures established by the CompanyUpholding professionalism by providing courteous customer service to visitors, clients, and vendorsPerforming other duties as assigned Minimum Qualifications (Knowledge, Skills, and Abilities) High school diploma or G.E.D. equivalent requiredTwo or more years Accounts Payable (A/P) and/or payroll experience requiredEquivalent combination of education and/or experience will be consideredGeneral understanding of accounting practices and principlesExperience with Quickbooks(required) and Appfolio(preferred but will train)Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)Excellent computer skills using 10-Key by touch and ability to type 40 WPMMust possess proficient ability to communicate in English in oral and written formatAbility to apply discretion and trust with confidential materialAbility to maintain a high level of accuracy in preparing and entering financial dataAbility to effectively apply analytical and problem solving skillsExcellent time managing skills with the ability to multi-task, prioritize, and meet deadlines Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Created: 2026-03-04