Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist is responsible for full-cycle AP processing within a high-volume ERP environment. This role manages three-way matching, invoice coding, freight bill processing, vendor payments, and reconciliations while ensuring compliance with internal controls and company procedures. The ideal candidate is detail-oriented, analytical, and professional in vendor communications, with strong ERP and Excel skills. Key Responsibilities Process vouchers using three-way match (PO, receipt, invoice), including coding with appropriate general ledger accounts and cost centers Verify, reconcile, and post invoices accurately within the ERP system Process small package and LTL freight invoices; analyze freight bills for overcharges and reconcile/file freight claims (e.g., FedEx, UPS) Download and review weekly carrier billing reports from vendor portals Prepare and process Accounts Payable checks and ACH batches Post ACH, auto-debit, and other electronic payments; process payments within vendor portals Reconcile vendor statements and investigate discrepancies related to purchase orders, contracts, invoices, or payments Maintain accurate AP records and documentation Run weekly bank reports and assist with payment reconciliation Ensure compliance with internal controls, approval workflows, and company procedures Communicate professionally with vendors to resolve issues in a timely manner Support additional duties as assigned as workflow evolves Requirements Minimum of five years of experience in an ERP environment Strong three-way match (3-way match) experience required Experience processing freight invoices and freight claims (small package and LTL) Moderate to advanced Excel skills, including pivot tables and lookups Proficiency in Microsoft Word Strong analytical and general accounting knowledge Excellent data entry and math skills Strong organizational skills and attention to detail Excellent written and verbal communication skills with strong grammar Ability to manage vendor relationships professionally Team-oriented with the ability to work collaboratively in a fast-paced environment

Created: 2026-03-04