Sr. Administrative Assistant

Administrative Support For Division Chief Seeking a highly skilled, proactive professional to provide top-tier administrative support to the division Chief overseeing Burn, Wound, OMFS, Dentistry, and Oral Medicine services at MGH. This pivotal role demands exceptional organizational ability, critical thinking, and independence to manage complex priorities with minimal supervision. Ideal Candidate: -Thrives in a fast-paced environment and anticipates needs -Confident in "managing up" and owning tasks end-to-end -Demonstrates excellent time management and prioritization -Professional, mature, and business-focused communicator -Efficient, resourceful, and quick to learn Job Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Essential Functions: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project time lines and ensure deadlines are met. Qualifications Education: High School Diploma or Equivalent required. College Education preferred. Experience: Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred. Knowledge, Skills and Abilities: Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to work independently with minimal supervision. Strong attention to detail and problem-solving skills. Familiarity with hospital administration processes and healthcare regulations. Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable): Remote Type: Onsite Work Location: 55 Fruit Street Scheduled Weekly Hours: 40 Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $20.43 - $29.21/Hourly Grade: 4 EEO Statement: Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Created: 2026-03-04