Administrative Assistant - Part time

Contract Administrator Our team is growing! We are seeking a detail-oriented Administrative Assistant to act as a Contract Administrator to help build and grow the business. The ideal candidate is organized, amicable, and wants to make an impact. The Contract Administrator will have a background in building and growing client relationships and a strong background in administrative roles. Reporting to the CEO, the Contract Administrator must be a motivated self-starter able to work effectively. Location: Boca Raton, FL Schedule: Monday - Friday, Flexible Hours Pay: $15 - $17 per hour Key Responsibilities: Manage post-award administration of contracts and open orders. Update QuickBooks Online with bills, invoices, and create purchase orders to manufacturers and suppliers. Submit Post-Award Requests (PARs) on the Dibbs Website and update customers about contract modifications or delays. Track suppliers' on-time delivery performance in the ERP system. Create invoices and receiving reports using the WAWF/PIEE system. Generate military shipping labels for orders using the Vendor Shipment Module (VSM) system. Qualifications: Bachelor's or Associate's degree in Business Administration, Accounting, or a related field. 3-5 years of experience in an administrative role. Strong organizational and time-management skills, with attention to detail. Proficient in Microsoft Office Suite and contract management software. Excellent communication skills, both written and verbal. Why Join Us? We foster a culture of innovation, collaboration, and excellence. Join our dynamic team and play a key role in supporting the growth of our business!

Created: 2026-03-04