Executive Assistant

About the RoleWe are a growing manufacturing company seeking an experienced Executive Assistant to the CEO to serve as a trusted partner and operational extension of our Chief Executive Officer. This role goes beyond traditional administrative support and plays a key part in project coordination, leadership support, and cross-functional execution during an exciting period of company growth.The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support Manage the CEO's calendar, scheduling, and prioritiesCoordinate meetings, prepare agendas, document action items, and track follow-upsHandle confidential correspondence and sensitive informationArrange travel and logistics as needed Reporting & Project Management Support and track CEO-led initiatives and company-wide projectsTrack project timelines, task lists, and milestone trackingPrepare executive summaries, reports, meeting briefs Compile weekly, monthly, and quarterly dashboardsCoordinate across departments to ensure follow-through and accountabilityPrepare project updates and executive summaries Operations & Leadership Support Assist with leadership team coordination, particularly within operationsSupport leadership meetings, planning sessions, and follow-up actionsServe as a liaison between the CEO and department leaders Finance Support (AR/AP) Assist with accounts payable and accounts receivable administrative tasksOrganize invoices, documentation, and approvals for special projects Qualifications 5+ years of experience supporting senior executives (CEO support preferred)Demonstrated experience coordinating or managing projectsExperience in manufacturing, operations, or industrial environments preferredExposure to basic finance or accounting support (AR/AP) preferredStrong organizational, communication, and time-management skillsHigh level of discretion, professionalism, and attention to detailProficiency in Microsoft Office suite of applications

Created: 2026-03-04