Executive Assistant

We're seeking a seasoned, highly professional Executive Assistant to support the CEO. This individual must possess strong organizational and interpersonal skills, and demonstrate maturity, discretion, and flexibility in a fast-paced, evolving environment. The CEO has served in the role for three years and, while highly driven, requires strong support to ensure consistent planning and follow-through. The ideal candidate will be calm under pressure, graceful in adapting to changing priorities, and experienced in proactively managing up to a senior executive with limited structure. Key Responsibilities: Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and email triage. Anticipate the needs of the CEO and proactively manage scheduling to avoid last-minute changes or overlaps. Reschedule and reorganize meetings on short notice with professionalism and clear communication to stakeholders. Help the CEO stay accountable to deadlines and priorities by implementing structured reminders, follow-ups, and tracking systems. Act as a gatekeeper and liaison, managing internal and external communications with discretion and diplomacy. Prepare briefing materials, presentations, and reports to support strategic and operational planning. Assist with travel coordination, event planning, and logistics as needed. Cultivate relationships with board members, partners, and staff on behalf of the CEO. Candidate Profile: Minimum of 5-7 years of experience in an executive support role, preferably supporting C-suite leadership in nonprofit or mission-driven environments. Exceptional organizational skills with the ability to manage multiple priorities with grace and attention to detail. Strong interpersonal skills with a proven ability to manage up, set boundaries diplomatically, and influence without authority. Comfortable managing frequent schedule changes and shifting priorities with a solutions-oriented mindset. Discreet, trustworthy, and capable of handling confidential information. Proficient in Google Workspace, Zoom, and project management tools. Self-starter with strong judgment and the ability to operate independently with minimal supervision.

Created: 2026-03-04