Office Administrator

The Office Manager & Accounting Coordinator role serves as the operational hub of our office. This position ensures our workplace runs smoothly day-to-day while supporting specific core accounting functions across multiple divisions. The role begins with foundational administrative and accounting responsibilities and expands as proficiency, accuracy, and initiative are demonstrated. This is an ideal opportunity for someone who enjoys structure, takes pride in organization, and wants to grow into higher-level financial or operations roles over time.Schedule & Work EnvironmentMondayFriday: In office, 9-5Primary workstation: Front desk / main office areaThis is an in-person role requiring consistent presence, reliability, and responsiveness. The position interacts daily with employees, vendors, clients, and visitors and plays a key role in maintaining a professional, welcoming office environment.Ideal CandidateThe ideal candidate is highly organized, dependable, and detail-oriented, with a proactive mindset and a strong sense of ownership over their responsibilities. They thrive in structured environments, enjoy keeping systems running smoothly, and take pride in accuracy and follow-through. They are comfortable balancing administrative duties with numbers-focused work and are motivated to grow their skill set over time.Essential Duties & ResponsibilitiesOffice OperationsManage front desk and serve as first point of contact for visitors, vendors, and deliveriesMaintain cleanliness and organization of common office areasCollect, sort, and distribute incoming mail and packagesMonitor office supply levels and place supply orders as neededAssist with scheduling, filing, and general administrative coordinationSupport internal team members with operational needs as they ariseAccounting SupportAssist with accounts payable and accounts receivable processes across divisionsEnter and maintain accurate financial data in accounting systemsReconcile bank accounts to accounting software transactionsCreate and track vendor payments and maintain supporting recordsSupport property and project financial trackingResponsibilities will expand as competency, accuracy, and reliability are demonstratedKnowledge, Skills & AbilitiesStrong organizational and time-management skillsHigh level of attention to detail and accuracyClear written and verbal communication skillsAbility to manage multiple tasks and priorities simultaneouslyProfessional and welcoming demeanorComfort working independently while supporting a teamStrong problem-solving mindsetProficiency with spreadsheets and data entry toolsAbility to quickly learn new systems and processesEducation & ExperienceAssociates degree in Accounting, Business, or related field preferred1+ years of administrative, bookkeeping, or office support experience preferredBasic understanding of accounting principles a plusExperience in real estate, property management, or construction environments a plusExperience with QuickBooks Online preferredExperience with AppFolio Property Manager a plusCompensation & GrowthThis is a full-time position with compensation based on experience and qualifications.The role is designed with growth potential, allowing the right candidate to take on increasing accounting and operational responsibilities over time.BenefitsGenerous Paid Time OffPaid HolidaysLife InsuranceDisability InsuranceElective DentalElective Vision recblid ho3ihzn8r1sbijbez26un4fl1g34y2

Created: 2026-03-04