Accounts Payable Specialist (Contract)

Accounts Payable Specialist The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the finance team by maintaining financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations. Primary responsibilities include: Process high-volume vendor invoices accurately and in a timely manner Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents Enforce No PO, No Payment policy and escalate non-compliant invoices as needed Review invoices for accuracy, proper approval, and compliance with company policies Prepare and process weekly and monthly payment runs (ACH, wire, checks) Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports, investigate variances, and coordinate resolution with Procurement and Receiving teams Produce and analyze weekly AP aging reports, identify overdue items, and recommend corrective actions Perform top 10 vendor reconciliations on a regular basis and resolve discrepancies Reconcile vendor statements and resolve pricing, quantity, and timing differences Prepare and review annual 1099 reports ensuring accuracy of vendor classifications and payment totals Support ICSA / internal control reporting, ensuring AP controls are documented and operating effectively Record AP transactions and adjustments in the general ledger Assist with month-end and year-end close, including accruals and account reconciliations Support internal and external audits by providing documentation and explanations Communicate professionally with vendors and internal stakeholders to resolve issues Identify process improvement opportunities to increase efficiency and strengthen controls Qualified experience and training: Education: Preferred: Pursuing a Finance / Accounting / Business Admin/ Economics degree Experience: Required: 2+ years of accounts payable or general accounting experience Licensure/Certifications: Required: N/A Preferred: N/A Travel Required: 0% Domestic and International Citizenship: Authorized to work in the US, Able to work in US without current or future need for visa sponsorship Qualified skills: Knowledge, Skills, Demonstrated Capabilities: Preferred: Strong understanding of AP processes and internal controls Experience with accounting/ERP systems (e.g., SAP) Proficient in Microsoft Excel High attention to detail and strong organizational skills Ability to meet deadlines in a fast-paced environment Strong communication and problem-solving skills Communication Skills: Required: English Technical Systems Proficiency: Preferred: Microsoft 365 SAP Complexity of the Role: Level of Decision Making: Organizational information: Direct Reports: NO # of Exempt Reports: # of Non-exempt Reports: Job Dimensions: Responsible for processing invoices, managing vendor payments, ensuring accuracy in financial transactions and maintaining compliance Nature of Contacts: Assist the finance team with gathering necessary documentation and reports during year-end audits. Physical Requirements: Onsite or remote: 100 % Onsite Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. N/A Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. N/A Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. N/A Sitting: able to sit for long periods of time in meetings, working on computer. Daily Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Standing: able to stand for discussions in offices or on production floor. Daily Travel: able to travel independently and at short notice. N/A Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. N/A Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site N/A Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor. N/A This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: VAS Aero Services LLC Employment Type: Agency / Temporary Experience Level: Professional Remote Type: On-site Job Family: Transactional Accounting

Created: 2026-03-04