Clerical Specialist 1 Counselor Support - PPCMS West ...

Clerical Specialist 1 Counselor Support - PPCMS West Campus Pembroke Pines Charter - West Middle - Pembroke Pines, FL 33029 Overview Position Type: Full Time Job Shift: Day Education Level: High School Travel Percentage: None Description Company Overview: Facility Contract Services (FCS) is a Florida-based contract services company that employs and manages personnel for municipal clients. Our staffing services include administrative support, clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources, supervisory roles, utility services, water and wastewater plant operations, property and general services management, building and landscape maintenance, parks and recreation, and senior and community services. FCS specializes in municipal privatization through a task-based approach aimed at improving productivity and efficiency. Job Summary: The Clerical Specialist 1 Counselor Support provides essential administrative support to the school's counseling and 504 Liaison department, ensuring efficient operation of daily activities and communication. This role assists with scheduling, record-keeping, and serving as a point of contact for students, parents, and staff. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced school environment. Responsibilities and Duties: Organize 6th grade health screenings and provide data to the Registrar/IMT. Manage appointment scheduling for parents with counselors and maintain accurate student records and files. Prepare and distribute correspondence, forms, and reports related to student counseling services and ensuring parents complete BOY forms. Collaborate with the counselor to organize the school wide Career Day event, quarterly honor rolls and end of year awards ceremony. Support coordination of counselor-related meetings, events, and testing activities. Act as a backup for DACC (Department Access Control Custodians) Qualifications Required Experience and Qualifications: High school diploma or equivalent; some college coursework preferred. Previous clerical or administrative experience in an educational setting is an advantage. Proficiency with office software (Word, Excel, Publisher, Google Sheets and SIS (Student Information Systems). Strong organizational skills, attention to detail, and excellent interpersonal communication abilities. Ability to handle confidential information with discretion and professionalism. Physical Demands and Work Environment: Ability to sit or stand for extended periods while performing clerical duties. Frequent use of hands and fingers to operate computers, phones, and office equipment. Visual and auditory capacity to communicate effectively and process detailed information. Occasionally lift or move office supplies or materials up to 20 pounds. Ability to navigate the school environment, including walking between offices and classrooms. Benefits: One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week). AAP/EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Drug Free Workplace: In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace. Other Duties May Be Assigned: The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Created: 2026-03-04