Billing & Accounts Payable Coordinator

Company: Hoffman HydronicsJob Title: Billing & Accounts Payable CoordinatorJob Type: Full-TimeOverviewThe Billing & Accounts Payable Coordinator is responsible for managing the full billing cycle, processing vendor invoices, and supporting day?to?day financial operations. This role ensures accurate invoicing, timely payments, and strong financial recordkeeping. The ideal candidate is detail?oriented, organized, and comfortable working in a fast?paced environment with multiple deadlines.Key Responsibilities:Billing & ReceivablesPrepare and issue customer invoices accurately and on scheduleReview customer purchase orders, and service documentation to ensure correct billingProcess adjustments, credits, and refunds as neededInvestigate and resolve billing errors or discrepanciesMaintain billing records and support month?end closing activitiesRespond to customer inquiries regarding invoices and statementsAccounts PayableReceive, review, and process vendor invoices for accuracy and proper codingCommunicate with vendors, and internal departments regarding billing inquiriesMatch invoices to purchase orders and receiptsGeneral Finance & Administrative SupportAssist with month?end and year?end closing tasksCollaborate with internal departments to resolve billing or payment issuesIdentify opportunities to improve billing and AP processes, and workflow efficiencyQualificationsExperience in billing, accounts payable, or general accountingStrong understanding of basic accounting principlesProficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Sage)Excellent attention to detail and accuracyStrong communication and customer service skillsAbility to manage multiple priorities and meet deadlinesIntermediate Excel skills (pivot tables, VLOOKUPs, etc. are a plus)CompetenciesHigh level of integrity and confidentialityStrong problem?solving skillsAbility to work independently and collaborativelyOrganized and process?drivenComfortable working with numbers and financial dataThis job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics.No phone calls or drop-ins please.EEO Employer/Vets/Disabled

Created: 2026-03-04