ADMINISTRATIVE ASSISTANT

Taylor Office Administrative Support This role provides administrative support for the Taylor office. Responsibilities include: Greeting and welcoming guests and employees Directing visitors to the appropriate area Answering, screening, and forwarding incoming phone calls Ensuring the office is clean and presentable Providing basic and accurate information in-person and via phone/email Receiving, sorting, and distributing daily mail/deliveries Supporting office security by following safety procedures and controlling access via the reception desk (monitoring logbook, issuing visitor badges) Assisting with contract management/helping direct vendors & suppliers/landlord, property management Managing, creating, and completing purchase orders using Ariba Providing onsite support for other support teams, including: HR/IT/FIN/FAC/LEG/Others Ordering office supplies and keeping inventory of stock Managing breakroom supplies and keeping the area operational Updating calendars and scheduling meetings/conference room booking Supporting onsite events, wellness activities, and EHS & FE training Performing other clerical receptionist duties as needed General shipping/receiving support Other general administrative duties as required Assisting Account Team as required Requirements include: 2 - 5 years of experience in an administrative assistant/support type role required Minimum HS Diploma required, some college/college degree or comparable work experience preferred Strong work ethic, integrity, and exceptional customer service Timely and accurate work product; ability to work independently and with flexibility Strong administrative, organizational skills, and ability to prioritize work and attention to detail Self-starter, highly motivated Technical/Special Skills: Familiarity with computer software programs such as Microsoft Office products (Word, Excel, PowerPoint, Publisher) required Excellent communication skills required Schedule is M-F in person onsite Ability to work in a diverse and dynamic environment Why HPI Real Estate: Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place. We invest into our employees and offer exceptional benefits like: Health, dental and vision insurance 401k with a safe harbor company match PTO and paid company holidays Paid life insurance Maternal/Paternal leave HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Created: 2026-03-04