AR Clerk

AR Clerk Job Category: Finance Essential Duties and Responsibilities Core Responsibilities: Prepare, issue, and distribute customer invoices Apply customer payments accurately, including checks, electronic payments, and credit card transactions Monitor accounts receivable aging and follow up on past-due balances in a timely and professional manner Investigate and resolve billing discrepancies, unapplied cash, short payments, and customer inquiries Maintain accurate customer account records and supporting documentation Communicate with internal teams (sales, operations) to ensure billing accuracy and resolve account issues Assist with month-end close activities related to accounts receivable, including reconciliations and reporting Generate and maintain accounts receivable reports, including aging and collection status reports Support audit requests by providing documentation and explanations related to AR transactions Adhere to internal controls, accounting policies, and standard operating procedures Additional Responsibilities: Overseeing general office administration and management, including but not limited to ordering office supplies and snacks, handling incoming and outgoing mail, and managing the procurement of office equipment. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, emails, and phone calls, ensuring timely responses and follow-ups. Knowledge, Skills, and Abilities Working knowledge of accounts receivable processes, including invoicing, cash application, and collections Basic understanding of accounting principles and financial record-keeping Strong attention to detail with a high degree of accuracy in data entry and record maintenance Ability to organize and prioritize work effectively in a fast-paced environment. Clear and professional written and verbal communication skills for interacting with customers and internal teams. Proficiency with accounting systems and Microsoft Excel or similar spreadsheet tools. Ability to identify discrepancies, investigate root causes, and follow through to resolution. Strong sense of accountability, confidentiality, and professionalism when handling financial information. Qualifications High school diploma or equivalent required; post-secondary education in accounting, finance, business administration, or a related field is an asset. 1 to 3 years of experience in an accounts receivable, accounting clerk, or finance support role preferred. Experience with invoicing, cash application, collections, or customer account reconciliation is an asset. Exposure to accounting or ERP systems is preferred; experience working with accounting software and CRM-integrated finance systems is considered an advantage. Proficiency with Microsoft Excel and other Microsoft Office applications required. Equivalent combinations of education and relevant experience may be considered.

Created: 2026-03-04