Administrative Assistant [1402]

About: 6-month contract to hire Location: Mead, CO The Role: Logging/Tracking POs: Add invoices from service POs in PO tracker. Review POs in Oracle weekly and update invoice status. Code non-PO invoices. PO Receiving: Once material deliveries are physically confirmed by COMS or warehouse coordinator, generate system receipts in Oracle. Keep a list of materials for POs to help track receipt of numbers and orders. Requesting New Hire/Replacement badges from SOCFleet: • Assisting Budget Analyst with accruals • Assigning and reassigning fleet units • Requesting disposal of mile'd-out/wrecked vehicles • Assisting techs with fleet maintenance arrangements • Tracking registration renewals & delivery to drivers • Scheduling detailing of returned units that will be redeployed to the field • Pool reservations - assist with reserving pool units, check in/out of units in Holman, distributing and receiving pool keys Shipping: • Track and ship packages through FedEx Manage: • Office Keys • Jan-Pro • Office AED & Rugs with Cintas • All American Records • Meeting room reservations • Meals/meal setup and cleanup • Calling for printer maintenance, and maintaining paper levels Monthly Tasks: • Monthly meeting with Fleet • Check Requests from Williams Treasury • Safety Leader awards and nominations • Service tracker for Accruals • Track expenses for pcard Education • High school diploma or equivalent required. Experience • At least one (1) year of related work experience in administrative support, office coordination, or similar roles. Technical Skills • Basic computer skills, including the ability to use: o Microsoft Excel o Microsoft Outlook o Microsoft Word o Microsoft Teams MUST HAVE 1+ year administrative/office coordination experience Experience processing POs and coding invoices (PO & non-PO) ERP system experience (Oracle preferred) Fleet or asset coordination exposure Strong Microsoft Office skills (especially Excel)

Created: 2026-03-04