Senior Administrative Assistant

Senior Administrative Assistant Beacon Hill is partnering with our client in Saint Paul, MN to hire a Senior Administrative Assistant who will provide high-level support to multiple senior leaders within a large, dynamic technology and security organization. This contract-to-hire role will serve as a trusted administrative partner, helping drive efficiency, organization, and seamless operations across a fast-paced, high-visibility department. The ideal candidate is proactive, organized, and confident supporting senior leadership. This person will step into a highly trusted role as the current administrator retires, offering an opportunity to build long-term impact and become the executive's right-hand support. Responsibilities: Proactively manage complex executive calendars, resolve conflicts, and ensure leaders are prepared for upcoming meetings and priorities. Monitor and prioritize inbox communications; flag urgent items and draft responses as appropriate. Coordinate meetings, prepare agendas, compile materials, and take meeting notes with clear action items. Manage department-level events, offsites, and team activities Prepare and edit correspondence, presentations, reports, and other executive-level documentation. Handle routine and moderately complex inquiries, troubleshoot issues, and escalate matters as needed. Conduct research, compile information, and support operational planning and decision-making. Identify opportunities to streamline administrative processes and improve workflow efficiency. Serve as a resource for administrative tools, systems, and internal procedures. Qualifications: Minimum 2-3 years of administrative experience supporting executives or senior leadership. Strong proactive approach-able to anticipate needs, connect dots, and operate with a high level of ownership. Excellent organization and prioritization skills; comfortable managing multiple competing demands. Professional discretion with confidential and sensitive information. Strong written and verbal communication skills; polished and confident with stakeholders at all levels. Ability to work both independently and collaboratively in a dynamic, fast-paced environment. Proficiency with modern office and collaboration tools; ability to learn new systems quickly. Onsite three days per week required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Created: 2026-03-04