Human Resources Specialist

Under general direction of the Human Resources Supervisor, the Personnel Specialist is responsible for executing a variety of Human Resources (HR) related administrative tasks, including onboarding, personnel records, recruitment, benefits, and ensuring compliance with employment regulations. Accurately completes HR and Payroll transactions and provides frontline assistance to employees and management. As part of the State's efforts to address ongoing budget shortfalls, from July 1, 2025 through June 30, 2027, the Personal Leave Program 2025 [PLP] will be in effect. This consists of a 3% pay reduction in base monthly salary in exchange for an accrual of 5 hours of PLP leave per month. The salary range included in the job advertisement does not reflect the reduction in pay. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. PERSONNEL SPECIALIST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-509059 Position #(s): 019-000-1303-002 Working Title: Human Resources Specialist Classification: PERSONNEL SPECIALIST $4,030.00 - $5,044.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Orange County Telework: In Office Job Type: Permanent, Full Time Department Information The 32nd District Agricultural Association, also known as the OC Fair & Event Center (OCFEC) is a state agency under jurisdiction of the California Department of Food & Agriculture. The governing authority is a nine-member Board of Directors. OCFEC is located in Costa Mesa, California on 130 acres that include educational assets like Centennial Farm and Heroes Hall. With an annual budget of $50 + million, the organization produces a STEAM education event, Imaginology and the highly-anticipated OC Fair each year. The OC Fair is one of the top ten Fairs in the nation and top three in California. In addition to the annual OC Fair, promoters host over 150 year-round events on our beautiful grounds. The organization employs approximately 120 full-time civil service employees and 300 part-time, temporary employees on a year-round basis. The organization also employs approximately 1,400 part-time staff members at fair time. Department Website: Special Requirements Personal characteristic of a willingness to work outside of regular business hours or days as required by business needs. Application Instructions Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 3/6/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Orange County Fair N/A Attn: Human Resources 32nd District Agricultural Association 88 Fair Drive Costa Mesa , CA 92626 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Orange County Fair N/A Human Resources 32nd District Agricultural Association 88 Fair Drive Costa Mesa , CA 92626 Administration Building 08:30 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: KNOWLEDGE OF: Federal, state, and local laws and regulations (e.g., EEO, ADA, FMLA/CFRA, FEHA, Cal/OSHA). related to Human Resources. Various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. Recruitment, selection, onboarding, and examination processes within a merit-based system. Civil service rules, personnel policies, and applicable sections of the Government Code. Payroll processes, wage-and-hour requirements, and personnel transaction procedures. Employee benefits, leave administration, and compensation practices. Employee relations principles, including discipline, investigations, and conflict resolution. Workers' Compensation processes, risk management practices, and Industrial Disability Leave. ABILITY TO: Think logically, multitask, and apply laws, rules, regulations, and bargaining contract provisions concerning personnel transactions. Identify process inefficiencies and contributing to improvements in HR workflows and procedures. Give and follow detailed instructions and gather necessary information to complete personnel and payroll tasks. Review and verify employment documents such as I - 9s, W-4s, work permits, and employment authorizations for compliance. Maintain confidential personnel files and handle sensitive information appropriately. Create and format documents, spreadsheets, and tracking tools using Microsoft Word, Excel, Google Sheets, and other office software to support personnel, payroll, and employee relations functions. Produce well-written, accurate, and professional correspondence that delivers information clearly and appropriately. Advise employees of their rights by explaining applicable laws and departmental policies in a clear and accurate manner. Organize and prioritize work to meet deadlines and maintain accuracy in a fast paced and high - volume personnel environment. Benefits CalPERS public pension plan Health, dental and vision coverage Generous Vacation/Sick or Annual leave 12 paid holidays Retirement savings plans Group legal coverage Medical Reimbursement Accounts Dependent Care Reimbursement Accounts ScholarShare 529 College Savings Plan Benefit information can be found on the CalHR website and the CalPERS website. Additional Information Electronic applications submitted through your CalCareers Account are highly recommended and will be received/processed faster than other methods of filing. Please Note: Your application will be reviewed for attention to detail including but not limited to: missing information, conflicting information, incorrect dates, and/or typos. Please be sure you have completely reviewed your STD Form 678 thoroughly before submitting. If you would like to provide an explanation or would like to provide additional information, please include this information in a cover letter. No other documents will be considered. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Created: 2026-03-04