Administrative Assistant, Modern Languages & ...

Welcome to Furman University's Career Site! IMPORTANT: Load all documents in the My Experience area under Resume/CV. This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next. If the process times out you will lose your progress, so please ensure you have all necessary documents available before starting. The drop-down lists only display so many options: please type into a drop-down list to search for your option. For example: in Field of Study, you may need to enter your field name. If you have no field, type "None." If you have previously applied, make sure your information is current as you can transfer it to another application. Prior to submitting your application, verify all information for accuracy and ensure you have uploaded all appropriate documents. Once submitted, you will not be able to edit your application other than to change your contact information. If you have any questions or need additional assistance, please contact the Office of Human Resources via email at or by calling 864-294-3103. Job Title: Administrative Assistant, Modern Languages & Literatures Job Family: Administrative Support Full-Time/Part-Time: Full time Compensation Grade: 4H Pay Type: Hourly Department: Modern Languages & Literatures Job Summary: To provide administrative and office support for the Modern Languages and Literatures Department. The Administrative Assistant works closely with the department chair and provides essential support to faculty, staff, and students. This position contributes to the success of departmental operations, events, and communications. Job Description: Responsibilities: Provide general office support (answering phones, greeting visitors, handling correspondence) Assist with document preparation, copying, scanning, and filing Maintain department calendar and assist with meeting scheduling Manage department purchases, supply orders, and inventory Assist with class scheduling and registration processes Maintain department records and student files Coordinate travel arrangements and process reimbursements Support planning and logistics for departmental events Maintain public-facing communications (website updates, email lists, social media, flyers) Coordinate use of office space, student workers, or facilities Assist with minor tech troubleshooting (printers, AV setup, etc.) Supervise and assign tasks to student workers Manage departmental newsletters or bulletins Chair-Specific Support: Provide administrative support to the department chair Assist with reports, data entry, and internal communication needs Help coordinate faculty hiring processes and candidate visits Track and manage department budget in coordination with chair Department-Specific Responsibilities: Assist as needed with the Language House program Assist as needed with the Modern Language Center Review Department and Program budgets for inconsistencies. All responsibilities are to be carried out in accordance with university policies, procedures, and expectations of professional conduct. Required Experience High school diploma (required); college degree preferred 1-2 years experience in office or administrative support (3-5 preferred) Proficiency in office software (Microsoft Office, Google Workspace) Experience with university systems (e.g., Workday, Moodle, Canva) preferred Strong organizational and communication skills Ability to work independently and handle sensitive information Education Requirements: Certification Requirements: Job Posting End Date (if date is blank, posting is open ended):

Created: 2026-03-04