Service Writer

Join the Service Motor Company Team Make Our Family Your Home! Are you in search of a fulfilling career where your dedication and hard work are not only recognized but also rewarded? Look no further, because at Service Motor Company, we pride ourselves on being an exceptional place to work, and we're inviting you to be a part of our dynamic team. At Service Motor Company, we understand that a thriving workforce is the cornerstone of our success. Here's why you'll love working with us: First Shift Hours: We offer stable and predictable 1st shift hours, allowing you to maintain a healthy work-life balance. Supportive and Appreciative Environment: We foster a workplace culture that values and appreciates every team member. Your hard work and dedication will never go unnoticed. Career Advancement Opportunities: We believe in nurturing talent from within. Whether you're looking to move up the career ladder or explore new horizons, we offer a range of opportunities to help you achieve your professional goals. Comprehensive Benefits Package: Health Insurance Dental Insurance Vision Insurance Voluntary Life Insurance Short-Term & Long-Term Disability 401k Retirement Fund with company match Work-Life Balance: We understand the importance of personal time. That's why we offer: Paid Time Off Day 1 Paid Holidays Paid Sick Days Employee Perks: Enjoy additional benefits like employee discounts and our Profit Sharing Plan, which allows you to share in the success you help create. At Service Motor Company, we're not just a workplace; we're a family. Join us, and you'll become part of a team that is dedicated to your growth, well-being, and overall job satisfaction. If you're ready to embark on a rewarding career journey with us, we encourage you to apply today and take the first step towards a brighter future at Service Motor Company. Your future success starts here! Service Writer The Service Writer is responsible for ensuring that all service department documentation is accurate and complete. In addition, the service writer coordinates the customer repair process from start to finish in the service department with guidance from the Service Manager. Essential Duties and Responsibilities: Supports and models the Service Motor Company Mission, Vision, and Values. Assists the service manager with all service department operations. Coordinates customer repair process from start to finish including customer order intake, opening work order in CDK with quote including time and cost estimates, validating unit information, receiving Service Manager approval on quote, communicating with customer to receive approval of quote, work with parts department to order appropriate parts for repair as prepared by service technician and ensures handoff of scheduling to the service manager. Contacts customers to provide updates on orders on a regular basis. Manages parts ordering process for customer, internal, and warranty work orders. Reviews and explains completed work to customers, consulting with service manager as needed. Updates customer profiles and equipment information in CDK. Reviews and revises work orders for warranty submissions to optimize warranty reimbursement. Completes warranty administration process. Organizes and coordinates service bulletins, product improvement programs (P.I.P.'s) and completes warranty administration process. Communicates transportation needs to the trucking department and collaborates on transportation schedules for the service department by updating traffic in CDK and communicating with insides sales department. Calls customers to promote service department specials and promotions to solicit work. Completes monthly vehicle mileage and fuel logs. Maintains and cleans work areas. Completes daily walk arounds with the Service Manager to discuss technician's status. Other duties as assigned. Required Education and/or Experience: Up to 1 year of related experience. Preferred Education and/or Experience: Associate's Degree or 2-year Technical Degree in related field. 1-3 years of related experience. Qualifications: Computer skills Organization skills Communication skills Problem solving skills Customer service skills Sales skills Leadership skills Ability to see, with or without the use of vision aid devices. Ability to communicate in writing in the English language. Ability to speak and hear, with or without the use of hearing aid devices. Core Competencies: Supports and models the Service Motor Company stated Mission, Vision, and Values and the Behaviors for Success. Customer focus: A commitment to understanding and meeting the needs of customers (internal & external), delivering high-quality service and/or products, and maintaining positive relationships. Technical skills: Proficiency in specific tools, technologies, or software relevant to the role, with ability to troubleshoot mechanical issues and collaborate with others. Communication: Effective communication skills, both verbal and written, are crucial for conveying ideas, collaborating with colleagues, and interacting with clients or customers. Teamwork: The capacity to work collaboratively with others, contribute to group efforts, and foster a positive team environment. Time management: Effective organizational skills and the ability to prioritize tasks, manage deadlines, and efficiently allocate resources. Culture: Culture is an important piece to being a Service Motor Company team member, a proper fit and feel is crucial to the success of the company and employees. Because culture shapes the external perception of an organization, and a strong organizational culture sets a company apart from its competitors. Learning skills: Effective learning skills and demonstrates propensity to adapt to changing circumstances and environment. Keep skills current and have the curiosity to develop new skills. Work Environment: This position works in a shop environment with regular variations in light, sound, and temperature levels. There is routinely exposure to dust, other airborne particles, fumes, moving mechanical parts, and vibration. This position routinely uses standard shop equipment such as hand tools, diagnostic equipment, and specialty tools, and routinely operates heavy equipment. This position also occasionally uses standard office equipment such as computers, phones, copiers, and file cabinets. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This position requires an employee to frequently stand, walk, use hands and fingers to feel, handle or operate objects, tools, or controls, reach with hands and arms, and lift up to 50 pounds. This position requires an employee to occasionally sit, kneel, crawl, lay, climb, balance, bend, twist, and lift over 50 pounds. Other Duties: The above statement reflects the general details necessary to describe the principle functions of the position described and shall not be construed as a detailed description of all work requirements that may be inherent in the position. Duties, responsibilities, and activities may change at any time with or without notice.

Created: 2026-03-04