Administrative Assistant Office Manager

Our client, a highly regarded private equity and investment management firm based in San Francisco, is seeking a polished and proactive Administrative Assistant / Office Manager to support senior leadership and oversee daily office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced, high-performance financial environment and enjoys balancing executive support with operational oversight. The Administrative Assistant / Office Manager will serve as the face of the San Francisco office while providing high-level administrative support to investment professionals and firm leadership. Please note this is a onsite, temp-to-perm in San Francisco, CA. Pay will be $85k/yr. Key Responsibilities: Manage complex calendars, meeting coordination, and travel arrangements for senior leadership Prepare and edit correspondence, reports, presentations, and investment materials Coordinate internal and external meetings, including investor and board meetings Handle confidential information with discretion and professionalism Process expense reports and assist with invoice tracking and approvals Oversee daily office operations to ensure an organized, professional, and efficient environment Serve as the primary point of contact for vendors, building management, and service providers Manage office supply inventory, equipment, and facilities maintenance Coordinate office events, team offsites, and client hospitality Assist with onboarding logistics for new hires (workspace setup, supplies, access, etc.) Greet investors, portfolio company executives, and external partners Maintain conference rooms and ensure meetings run smoothly Support preparation of materials for fundraising and investor communications Qualifications 37+ years of experience in an administrative or office management role, preferably within private equity, investment banking, asset management, or professional services Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities in a deadline-driven environment Professional demeanor with strong written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) High level of discretion and integrity Please submit your resume for consideration You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

Created: 2026-03-04