Local School Bookkeeper (HHS)

Local School Bookkeeper Reports To: Principal and Chief School Financial Officer FLSA Designation: Non-Exempt Job Goal: To maintain complete and systematic set of financial records while assisting all staff and administration with the business affairs of the local school. Minimum Qualifications: High school diploma or GED; Associate's degree or higher preferred Two years' experience in bookkeeping or accounting preferred Previous experience in computerized accounting systems Basic knowledge of accounting procedures Skills and Physical Abilities: Ability to carry out instructions furnished in written, oral or electronic communications. Ability to use technology for communication, presentations, research, data analysis, budgeting, record keeping, reporting, scheduling, and other job responsibilities as required. Ability to multi-task and to prioritize tasks efficiently. Ability to navigate websites that are necessary for account reconciliations and processes. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities Performance Responsibilities and Essential Functions: Demonstrates support for the school system, its purpose, direction, and priorities. Maintain security and confidentiality of all school business, staff and students' information as outlined in the Blount County Security Use Agreement, Responsible Use Policy, FERPA and any and all state and federal laws and statues. Must follow Board Policy and Local School Accounting Policies and Procedures. Assists local school principal with account balances and proper accounting protocols. Utilizes school system-provided budgeting software and documents in accordance to directives provided by the CSFO. Maintain and monitor state provided funds (common purchase, classroom, technology, library enhancement and professional development). Perform accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices and timely payments to vendors. Assist with purchases of Title funds and/or state grants housed at the Central Office. Maintains and submits reports, records, and correspondence in a timely and accurate manner. Prepare daily deposits of cash or assists other designated personnel. Receives, counts, receipts, and posts all monies coming through the office for general account and special accounts. Build activity accounts and appropriate general ledger accounts as needed. Reconciles monthly bank statements and submits monthly financial report as directed by the CSFO. Responsible for all year-end procedures and processes, including fiscal year-end and calendar year-end. Assists in preparing annual school budget, including athletics and other school sponsored clubs. Receives, counts, receipts, and posts all monies coming through the office for general account and special accounts. Orders and maintains supplies for assigned school. Assist teachers in financial planning or reconciliation for field trips as needed. Collaborates with the Local School Accounting/Fixed Asset bookkeeper. Traces errors and records adjustments to correct debits or credits posted to incorrect accounts. Assist auditors in obtaining data needed for audits. Acts as support when secretary/receptionist is unable to fulfill duties. Reconciles all staff absences of the local school to approved Absence Management software on a weekly/monthly basis. Reports absences and takes leave in accordance with board policies and procedures. Maintain security of records and files, following federal, state, and local laws for record keeping. Properly uses and cares for tools, equipment and materials resources of the school system. Maintain professional growth and competence through professional development as directed by the principal or CSFO. Perform duties in a manner that will promote good public relations. Terms of employment: 202-days Daily work schedule will be determined by the principal or his/her designee for the necessary operations of the school assigned. Work assignments and schedules are subject to change. Salary: Approved salary schedule for Elementary or High School School Bookkeeper is located on the Human Resources webpage. Annual salary is based on a 40-hour week with daily full-time equivalent of 37.5 standard work hours. Evaluation: Performance will be evaluated in accordance with the support personnel evaluation system and board policy. The Blount County Board of Education is an equal opportunity employer and does not discriminate based on age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Created: 2026-03-04