SECRETARY II (Bilingual/Biliterate Spanish)

Job Title This position is dual certification and is open to both internal and external candidates. Vacancies: 1 Hours: 8 Hours/Day (Monday - Friday 7:30AM - 4:00PM) Months: 10.5 Eligibility Lists: One list will be created from Open Competitive and Promotional candidates Basic Function: Under direction of an assigned administrator perform a variety of responsible secretarial and technical duties in support of the administrator and program or school operation to which assigned; organize and coordinate office activities, communications and work flow; provide training and work direction to others when assigned. Distinguishing Characteristics: Secretary II is the experienced-level class of the secretarial series. Incumbents in these positions provide secretarial and technical clerical support for district-level programs or for school operations. Examples of Duties: Perform a variety of responsible secretarial and technical clerical duties in support of a small, complex District-wide program such as special education. Assist the administrator in planning, organizing and coordinating activities as assigned. Coordinate communications and activities between the District office, school sites, and external agencies. Oversee the timely and efficient flow of information regarding program activities, students with unique problems, and circumstances and situations not covered by precedent. Prepare and maintain accurate records and required documentation related to the program or school to which assigned. Establish new files and ensure existing files are purged according to established policies and federal regulations. Ensure current information is received and maintained as required by law and policy. Reconcile school and District information and resolve discrepancies as needed. Prepare, revise and/or edit a variety of reports related to student activities, attendance, academic progress, test scores, proficiency ratings, health and other data. Ensure the accuracy and completeness of information and appropriate formatting for submittal to District, County and State offices and agencies. Respond to subpoenas and other requests for information according to applicable laws and regulations, District policies and procedures, and procedures required by law. Maintain records of information released and ensure compliance with established requirements. Assist visitors and callers including specialists, teachers, administrators, parents, students and others. Provide information or direct to appropriate personnel. Provide detailed and technical information concerning program policies and procedures according to established guidelines. Type, proofread and prepare various documents including correspondence, requisitions, forms, letters, lists, technical reports, inter-office communications and other materials. Operate a computer terminal, personal computer, printer, and peripheral equipment to enter, update, revise and process information. Utilize word processing, spreadsheet and other software to generate lists, reports and other items. Transmit data to District, State and other offices as appropriate. Schedule appointments and coordinate meetings with school and District staff, parents, students and others in accordance with student needs and established program requirements. Send out notices of meetings and prepare background information and agendas; take and transcribe minutes as requested. Communicate with school and District staff and administrators, County Office personnel, local specialists, staff from other school districts and others in order to coordinate program activities, make referrals, and exchange information. Assist the administrator in preparing and maintaining school and program budgets. Research and compile financial and statistical information. Track expenditures, compare to spending limitations, and note variance. Prepare justifications for budget requests. Prepare narrative and statistical reports, graphs, charts and other graphics materials for presentation to District administrators and the Board. Compose correspondence for the administrator's signature. Gather and summarize information, and summarize issues and problems. Assist the administrator with special projects and studies. Research and compile information and compute statistical and financial information with regard to budgets, student issues and problems, and State and federal programs. Maintain confidentiality of records and information related to the assignment. Provide secretarial and clerical assistance to other staff as necessary. Order supplies and materials and prepare purchase orders. Plan and organize office priorities, timelines and operating procedures. Train and provide work direction to others when assigned. Compile data for budget. Post and maintain budget and financial records as assigned. Perform related duties as assigned. Minimum Qualifications: Education: Any combination equivalent to: graduation from high school supplemented by course work in business or public administration or closely related field. Experience: Any combination equivalent to: three years of increasingly responsible clerical/secretarial experience, including at least one year of secretarial experience, which included the use of automated equipment. Ability to type at 55 words net per minute from clear copy. Licenses and Other Certifications: Some positions in this class may require the ability to communicate orally and/or in writing in a designated second language. Some positions in this class may require a valid California driver's license. Working Conditions: Office environment; subject to frequent interruptions. Physical Abilities: See to read and file materials and enter data in computer equipment; hear to greet office visitors and answer telephones; sit at a desk or computer terminal for extended periods of time; manipulate hands and fingers to operate office machines; reach, bend and stoop to file materials in filing cabinets and storage areas; lift and move office supplies and equipment weighing up to 25 pounds; travel to various areas of site or District to deliver materials or attend meetings. Application and Examination Process: Application 1 - Complete an ONLINE Bassett USD employment application by clicking the "Apply" button above. All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified. Screening Process 2 - Applications will be screened to select the most qualified candidates. The screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list. Examination Process 3 - The examination plan will consist of: a. Written Exam (40% of final score) - March 19, 2026 b. Biliterate Spanish Written Exam (Pass/Fail) - March 19, 2026 c. Oral Exam (60% of final score) - March 26, 2026 d. Bilingual Spanish Exam (Pass/Fail) - April 3, 2026 Visit our Recruitment Calendar for more details. Examination dates may change or be canceled without advance notice. The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list. Disability Accommodation: Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination by emailing or calling 626-931-7984. Exam Protests: Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service. Establishment of Eligibility: Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change. Selection Process: Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times. Offers of Employment: Official offers of employment are ONLY made by the Bassett Unified School District Personnel Commission office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a drug test, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States. Advanced Step Placement: All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from the Personnel Commission. Requests for advanced step must be submitted in writing to the Personnel Commission office before the employee's first day of work. Approval will be based on

Created: 2026-03-04