Office Assistant - Grounds

Property Management Office Assistant Salary: $36,398.00 - $41,873.00 Annually Location: Various locations throughout Baltimore County, MD Job Type: MERIT Job Number: 01.600 01-26 PROP Department: PROPERTY MANAGEMENT Opening Date: 01/05/2026 Closing Date: Continuous Examples Of Duties Under general supervision, performs comprehensive office administration and clerical duties in support of an office. Examples of essential duties include: Using automated office systems to prepare a variety of letters, memos, and other material from draft or specific instructions. Selecting the appropriate letter or memo format, proofreading and editing documents for grammar, punctuation, and spelling, and preparing documents for distribution or mail. Originating procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes. Setting up and maintaining office databases and files. Accessing databases to establish, retrieve, review, update, track, and revise a variety of office records. Performing queries and compiling routine reports from various data sources. Assembling data for inclusion in narrative and statistical reports. Creating and updating office spreadsheets. Establishing and maintaining confidential files and records. Locating, extracting, and summarizing information from files for preparation of reports or to respond to inquiries, routine requests, or complaints. Determining release of information according to established procedures and confidentiality. Initiating the process of purging and updating files. Opening, date stamping, and distributing incoming mail to appropriate staff. Tracking the handling of correspondence and/or written complaints to the time of completion. Ensuring office responses are completed in a timely manner. Greeting and directing clients and visitors. Responding to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collecting information regarding more complex inquiries and referring to appropriate staff for follow-up as necessary. Maintaining calendars, scheduling appointments and meetings, and reserving meeting room facilities or space. Typing, photocopying, and distributing meeting agendas and/or minutes. Preparing or assisting in the preparation of personnel related documents and forms. Performing timekeeping functions for the work unit. Operating office machinery, such as photocopiers, calculators, telephones, scanners, and printers. Examples of other duties include: Maintaining simple financial and statistical records. Reconciling account balances. Ordering and maintaining office supplies. Preparing and processing purchase orders, direct payments, and invoices. Verifying procurement card purchases. May take verbatim notes or minutes. May lead and instruct others. Performs other related duties as required. Qualifications Required qualifications: possession of a high school diploma or an appropriate equivalent plus one (1) year typing, word processing, or secretarial experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience. Proof of licenses, certifications, and education must be submitted with each application. Conditions Of Employment This position is designated as Emergency/Essential. The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities. Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Created: 2026-03-04