Controller Property Management Accounting

Key ResponsibilitiesDepartment LeadershipLead and oversee the Property Management Accounting departmentEstablish, enforce, and continuously improve accounting policies, procedures, and internal controlsReview and approve departmental work product for accuracy and complianceTrain, mentor, and manage accounting staffServe as the primary accounting authority and escalation pointPartner with Senior Management on financial operations and improvementsTrust Accounting & CA DRE ComplianceEnsure full compliance with California DRE trust accounting laws and regulationsOversee proper handling, segregation, and reconciliation of trust fundsMaintain accurate accounting for security deposits and other trust liabilitiesPrepare for and support DRE audits, CPA audits, and internal reviewsProactively identify compliance risks and implement corrective actionsAuditing & ReconciliationsOversee and review:Trust and operating bank reconciliationsTenant and owner ledger reconciliationsSecurity deposit reconciliationsBalance sheet account reconciliationsAnalyze AR aging and open balances and ensure timely resolutionIdentify discrepancies, determine root causes, and ensure corrections are completedMaintain audit-ready records at all timesAccounts Receivable OversightOversee rent posting, tenant billings, and daily deposits to appropriate trust accountsEnsure timely issuance of rent notices, late fees, and delinquency communicationsReview monthly rent increases for accuracyOversee CAM billing and reconciliationsEnsure tenant ledger adjustments are accurate and documentedAccounts Payable & Vendor OversightOversee accounts payable processing using AvidXchange and Rent ManagerEnsure vendor invoices are properly coded and approvedReview and approve weekly check runsOversee credit card reconciliations and expense allocationsResolve escalated vendor discrepanciesEnsure vendor compliance and annual 1099 reportingGeneral Accounting & ReportingReview and approve journal entriesOversee monthly mortgage payments and reconciliationsManage monthly close and reporting timelinesMaintain organized financial records and documentationLead special projects and accounting process improvements as needed recblid vqcvtil9pg5ht5dkpegppfciegplok

Created: 2026-03-04