Pre Award Coordinator

Pre-Award Coordinator The job provides specialized business support for grant and contract proposals/funding within a department or unit. Pre-award activities include research, preparing applications, and reviewing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. The Pre-Award Coordinator assists in pre-award activities within the BSD Research Administration Office including reviewing proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions such as biosketches and other support; developing and submitting NIH non-competing applications/progress reports; and processing material transfer agreements and data use agreements. Responsibilities include: Ensuring timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration. Ensuring that all applications meet agency and University guidelines, published time tables, and deadlines. Assisting in pre-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing. Assisting in preparation of summaries for Principal Investigators of grant projections and responding to questions from Principal Investigators. Coordinating and ensuring completion of annual, final, and ad hoc financial requirements and keeping the Principal Investigator informed of progress. Interacting with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel. Assisting in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements. Assisting in post-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing. Performs other related work as needed. Minimum qualifications include vocational training, apprenticeships or the equivalent experience in a related field (not typically required to have a four-year degree). Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Preferred qualifications include: Bachelor's Degree strongly preferred. Previous experience in administration, accounting or grant and contracts. Preferred competencies include: Strong computer skills including word processing and spreadsheet skills. Excellent verbal and written communication skills. Strong organizational skills. Attention to detail. Strong interpersonal skills. Knowledge of accounting. Financial skills. Ability to exercise sound judgment, discretion, and tact. Strong time management skills, including ability to handle multiple, concurrent tasks. Ability to maintain effectiveness under deadlines. Knowledge of research methods and funding sources. Knowledge of federal and University regulations for grant management. Application documents must be uploaded via the My Experience page, in the section titled Application Documents of the application. Job family: Financial Management Role impact: Individual Contributor Scheduled weekly hours: 40 Pay rate type: Hourly FLSA status: Non-Exempt Pay range: $26.44 - $33.65 Benefits eligible: Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

Created: 2026-03-04