Accounting Administrative Associate

Accounting Administrative Associate Location: Boca Raton Schedule: Monday Friday, 9:00 AM 4:00 PM (32.5 hours/week) Compensation: $25.00 per hour (Complimentary lunch provided daily) We are seeking a professional, personable, and detail-oriented Accounting Administrative Associate to support a world-class independent school. This role is the perfect "hybrid" position for someone with an administrative heart and a mathematical mind. You will act as the face of the business office while providing essential support to the internal finance team. Accounting & Bookkeeping General Ledger Management: Accurately post entries to the GL and maintain the integrity of financial records. Debits & Credits: Apply a strong working knowledge of double-entry bookkeeping to ensure all transactions are coded correctly. Financial Reporting: Assist in the preparation and maintenance of Balance Sheets and other period-end reports. Accounts Payable: Manage AP workflows, reconcile vendor statements, and process reimbursements. Software: Utilize Blackbaud Raiser's Edge for financial tracking and reporting (full training provided by the Business Office Manager). Front-of-House & Administration Act as the primary point of contact for the Business Office, welcoming guests, vendors, and staff with a polished and positive demeanor. Manage front desk flow and provide backup support for the mailroom (signing for and organizing high-value packages). Ensure the office environment reflects the school's high standards of professionalism. Ideal candidate would have a background in accounting or have held an administrative role that included significant financial tasks (reconciliations, basic bookkeeping, or AP). Naturally welcoming, helpful, and possess a "concierge-level" approach to service. Proactive, organized with strong work ethic. Proficient in Microsoft Office Suite and some accounting system.

Created: 2026-03-04