Human Resources Associate

Job Description It's fun to work in a company where people truly believe in what they're doing! We're committed to bringing passion and customer focus to the business. This role supports the Human Resources division by providing comprehensive administrative support to the Human Resources department, ensuring smooth operations across all HR functions. This role is responsible for processing HR transactions accurately and timely, assisting with leave management, and serving as a resource for Workday-related inquiries. The HR Associate supports recruitment and onboarding activities, maintains HR documentation and intranet content, and coordinates departmental events and meetings. Additional duties include managing office supplies, handling confidential information, and performing general clerical tasks such as filing and record retention. This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Provide administrative support to HR staff in all areas of operations, as needed. Initiate transactions ensuring that all actions are timely, complete, and accurate and that all required processes, procedures, policy, contractual and legal requirements are met; act as a resource in answering Workday related questions. Troubleshoot HR transactions as needed. Handle short-term disability, Family Medical Leave, Worker's Compensation and leave cases; track staff leaves, including FML, parental leave, short- and long-term disability, and Worker's Compensation, ensuring that the necessary paperwork is on file and submitting injury reports; assist with simple leave cases. Support the recruitment process by scheduling interviews and performing other recruitment duties as assigned. Support the onboarding process by sending welcome emails to new employees, posting new employee photos to the Intranet, and performing other onboarding duties as assigned. Ensure HR related forms, documents, and flyers are kept up to date and posted to the Human Resources Intranet. Maintain and update HR bulletin boards and shadow boxes. Create an HR forms and manuals inventory system as well as update and maintain a log of revised HR forms. Maintain the parking garage process and ensure accurate and timely assignments. Maintain and forward emails from the HR Department email box to appropriate staff. Coordinate and organize meetings, training, agency events, and other activities directed by the HR staff and/or Director of Human Resources (i.e., Bring Your Kids to Work Day, Health Fairs, Lunch and Learns, etc.). Coordinate the SECA fundraiser for the HR Department. Perform routing filing, scanning, and archiving records and files to ensure record retention compliance. Maintain, update, and distribute employee birthday and anniversary cards monthly and order and distribute 20-year clocks quarterly. Monitor and restock office and kitchen supplies for the HR office and the Main Kitchen. Maintain the shared HR office areas. Assist with the preparation and mailing of HR-related letters and documents. Serves as a back up to Receptionist for breaks, lunch, and scheduled leave. Handle confidential information with discretion and professionalism. Perform other administrative duties as required. Qualifications Associate of Arts, Relevant experience (3-6 years) Experience Relevant experience (3-6 years) EEO Statement As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment. The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion. Diversity Statement PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.

Created: 2026-03-04