Chair's Assistant

Ethnomusicology Administrative Officer Under the general supervision of the Manager of Ethnomusicology, Musicology and Global Jazz Studies IDP and the Chair of the Department of Ethnomusicology, the incumbent will provide high level administrative support for the Chair and Core Faculty program areas. Major duties include manage course scheduling and catalog updates, comprehensive calendaring of chairs' activities and departmental events, interface with students, faculty, artists, senior university officials, scheduling, and agendas of official meetings of the Core Faculty and Affiliated Faculty, assist with the development and implementation of long-range planning, and serve as Department liaison for general inquiries. The incumbent will manage the coordination and process necessary reimbursements and payments for departmental events throughout the year, including but not limited to conferences, concert, capstone events, masterclasses, summer intensives, guest artists, and residencies. Coordination includes but is not limited to booking travel, entertainment details, collaborating directly with vendors and participants, etc. They will also manage the editing of reports and distribution of electronic communications to students and faculty. Additional duties include the ongoing/maintenance of standard operating procedure manual (independently ensuring that all policies are up to date and that they are accurately reflected), manage faculty onboarding training materials, provide support for faculty recruitment and advancement, and maintain and update departmental websites and other public-facing media. They will also assist with special projects as needed. UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications: Excellent oral, reading comprehension, and written communication skills, including but not limited to logical, concise, and grammatically correct correspondence and interpretation of documents, with the ability to explain complex policies and procedures at various organizational levels. (Required) Skill in balancing multiple priorities and the flexibility to work with changing priorities and constant interruptions without sacrificing quality and accuracy. (Required) Skill in independently and successfully analyzing data and information, problems, situations, practices, and procedures to formulate logical and objective conclusions to meet required deadlines with minimal direction. (Required) Familiarity with University systems such as Student Information Systems, Curriculum Scheduling (via OASIS scheduling system), Purchasing and Accounts Payable System (BruinBuy Plus), Travel System (Concur), or ability to learn. (Preferred) Knowledge of University policies and procedures governing areas such as staff and academic personnel, travel & entertainment, business & finance, and student affairs. (Preferred) Familiarity with content management software, Adobe Creative Suite, and other web-related software. (Preferred) Knowledge of the study and performance of world music. (Preferred) Ability to maintain confidentiality. (Required) Skill in interacting, collaborating, and mediating with people of various social, cultural, economic, and educational backgrounds in a professional manner for the purpose of advising students and collaborating with colleagues (local & UC wide), community members, and vendors. (Required) Ability to operate a computer and utilize requisite software, such as Microsoft Office for correspondence, reports, spreadsheets, and enrollment tracking. (Required) Ability to work a flexible schedule, including occasional nights and weekends. (Required) Special Conditions for Employment: Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Schedule: 8:00 a.m. to 5:00 p.m. Union/Policy Covered: CX-Clerical & Allied Services

Created: 2026-03-04