Fixed Asset Specialist (40hrs/wk, 260 days)

Education Support Professionals - ESP/Classified - Other Job Number 2000016649 Start Date Open Date 01/30/2026 Closing Date Fixed Asset SpecialistSUMMARY DESCRIPTION Under the supervision of the Assistant Controller, performs a variety of detailed clerical work necessary to maintain accurate current and historical property and equipment records. Incumbent performs related work as required. Additional responsibilities include managing storage areas at the Edison Warehouse, including electronic waste (e-waste) and auction cages. EXEMPLARY DUTIES/RESPONSIBILITIESAsset Inventory Management Following Nevada Revised Statutes (NRS) and Nevada Department of Education requirements assigns asset tags or other methods of identifying all equipment and fixed assets owned or in custody of the district. Develops detailed descriptions of current property and equipment. Inputs data and maintains computerized fixed assets inventory system. Maintains documents to provide historical records of assigned asset tags. Prepares monthly reconciliation reports for capital and non-capital assets including identifying correcting journal entries needed and submits to Assistant Controller. Reviewing purchase orders for proper coding Working with sites to determine whether items listed separately on Purchase Orders are part of a larger asset. Searches records for information needed by district personnel, accountants, police, insurance agencies, the public and others. Assists district personnel in relocations services; provides documentary support for relocations of property and equipment. Prioritizes workload and projects to meet deadlines and needs of district sites and departments. Coordinates with sites and departments and provides guidance/training on correct processes for purchasing, tagging, and disposing of equipment. Supervises and provides training to Property Control Clerk and clerical staff to ensure uniformity in the database and consistency of procedures. Makes recommendations and provides supporting evidence for changes in procedures relating to tagging and tracking of assets. Works directly with school administration and site facility coordinators to provide training and guidance on the asset tagging and inventory processes. Electronic Waste (e-waste) Maintains detailed electronic waste (e-waste) Certificates of Destruction documentation. Provides information to department administrators, School Police and other authorities. Communicates with and directs e-waste Vendor regarding volume and organization of e-waste to be removed from the district. Manages scheduling and materials needed for efficient removal. Surplus Uses independent judgement to inspect property and equipment to determine condition and value and recommends proper disposition and disposal of property. Makes determinations based on district guidelines regarding safety, operation, levels of functionality, estimated salvage value and storage availability at District warehouse facilities. Stores reusable surplus property. Maintains surplus property storage locations in an orderly manner. Maintains records pertaining to the disposal of property. Advises district personnel in disposal procedures. Identifies available surplus for redistribution to sites and the coordination of e-waste removal. Collaborates with Capital Projects and sites to determine the replacement and relocation of equipment when a school receives new equipment as part of a revitalization, major upgrade or during the demolition of an existing school. Auction In compliance with state laws and district regulations, organizes, invites, and accepts bids, and conducts sale of surplus or obsolete property and equipment. Stores and maintains dormant files of property and equipment. Advises public on acquisition procedures of surplus property. Prepares detailed information and staff report for Declaration of Surplus report to the Board of Trustees. Communicates and organizes sale of surplus equipment with Vendor. Reconciles auction representative Sales Statements. Submits information to Accounts Payable for deposit. Metal Recycle Maintains and reconciles recycling records pertaining to the disposal of surplus metal. Communicates with Vendor and corrects any discrepancies. Submits information to Accounts Payable for deposit. EMPLOYMENT STANDARDS Education/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: High School diploma or equivalent And Three (3) years of responsible office experience providing a working knowledge of bookkeeping and/or inventory management practices and procedures. Knowledge of: Basic procedures and practices related to inventory and records management; basic accounting principles, procedures and terminology; computerized accounting systems; applicable record keeping needs of not for profit organizations and/or school districts; applicable laws, rules and regulations governing the maintenance of financial records; current laws and regulations concerning the transfer or disposal of property and equipment; current office methods, practices and equipment; safe driving principles and practices. Skill at: Performing technical clerical work using independent judgment; coordinating and conducting routine and detailed projects; preparing, maintaining and researching a variety of detailed and computerized records; analyzing requests for information and providing such information with speed and accuracy; researching and complying with all applicable laws and regulations; interpreting and communicating policies and procedures; making accurate mathematical computations; establishing and maintaining effective working relationships with those contacted in the course of work; timely and accurate completion of projects. Strong verbal and written communication skills. Licenses/Certificates: Possession of a valid Nevada driver's license with a driving record acceptable to the enforced policies of the Washoe County School District. Physical Demands: The physical work demands vary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. Employees must be able to lift 20-30 lbs. occasionally. Work Environment When in the office location The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls. When in a warehouse facility Appropriate dress is required including footwear. The employee should use safe work practices The work area should be adequately lighted, heated, and ventilated. THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR. The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.? The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use. Site(s) Business & Finance Internal Job Number 2025-26-E260749 Salary Grade 23 Sch A: $25.26 (entry step) Sch B: $30.45 (entry step) Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here. Additional Job Information Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to; No waiting period on Medical, Dental, Vision and Life Insurance Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums. Sick Leave, Holiday Pay and Vacation Pay Public Employees Retirement System (PERS) Contribution options will be explained in detail during the New Employee Orientation. Salary Increases Longevity Bonuses Guidance Resources And More - Visit our Benefits page for more information. Please be advised health insurance premiums are paid by employees at a prorated percent for those working less than full time. New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change. Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321 or email

Created: 2026-03-04