Operations Coordinator - Nashville

About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward. This position will be physically based in our Nashville, Tennessee office, which opens in Spring 2026. What You'll Do Do you enjoy being the go-to person who keeps office operations running smoothly? As an Operations Coordinator, you'll provide hands-on support for our Nashville office by partnering across Office Services, Digital and Delivery Services, Safety and Security, and Space Planning. This role is ideal for a proactive self-starter who can anticipate needs, manage competing priorities, and deliver dependable operational support in a fast-paced environment. Operational Coordination: Support seamless day-to-day office operations by collaborating across internal teams and external vendors to meet evolving business needs. Digital & Print Services: Create and manage Digital Service job tickets, perform complex print and production tasks, operate printers and scanners, convert files to required formats, and record accurate daily billing information. Facilities & Space Support: Assist with general repairs and maintenance, conference room setups and breakdowns, office moves, furniture installations, and new hire setups. Mailroom & Delivery Management: Track and process courier and accountable mail, route unidentified or generic mail, log and deliver messenger items, and coordinate customized packaging and special delivery requests. Safety, Security & Emergency Preparedness: Partner with the Physical Security team to coordinate training, emergency drills, and local safety initiatives, working with building management as needed. Property Management Liaison: Act as a point of contact between the operations team and property management, managing building-related tickets and service requests. Customer Service Excellence: Monitor departmental email, respond to requests promptly, and coordinate resources to ensure Kirkland & Ellis (K&E) personnel receive timely, effective support. Reporting & Continuous Improvement: Provide status updates and reports, stay current on operations and facilities trends, and take on additional duties as assigned. What You'll Bring Education: Bachelor's degree preferred or equivalent on-the-job experience. Experience: At least three years of experience in an operations or facilities role, including hands-on exposure to mailroom, delivery, and digital copy/print environments. Operational Knowledge: Strong understanding of mailroom processes, production printing, and facilities support in a professional services setting. Customer-Focused Mindset: Proven ability to deliver high-quality service with measurable results and a solutions-oriented approach. Communication & Relationship Skills: Clear written and verbal communication with the ability to build trusted relationships with attorneys and staff. Organization & Adaptability: Comfort managing multiple priorities, tight deadlines, and changing schedules in a fast-paced environment. Professional Presence: Sound judgment, discretion, and the ability to work independently while contributing to a collaborative, team-oriented culture. Technical Proficiency: Strong working knowledge of Microsoft Windows and Microsoft Office applications, including Word, Excel, PowerPoint, and SharePoint. Physical Capability: Ability to lift up to 25 pounds as needed. If you're energized by hands-on operations work and enjoy being the person others rely on to keep everything running smoothly, we'd love to hear from you. Apply today to bring your organizational strength and service-driven mindset to the Operations Coordinator role. How to Apply Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now." Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland. Equal Employment Opportunity All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-SB1 #LI-Hybrid

Created: 2026-03-04