Trade Show and Event Coordinator

11633BRPRS Facility Location:Leased Office - Southlake, TXJob Purpose:The Tradeshow & Event Coordinator serves as the operational engine behind Progress Rail's tradeshow and event presence across all business units-Locomotive, Infrastructure, Freight Car, and Advanced Rail Technology (ART). This role ensures seamless planning, execution, on-site coordination, and post-show reporting for global industry events including InnoTrans, Railway Interchange, ASLRRA, RSI, REMSA, MARS, and other customer-facing exhibitions and events in North America and globally.Req ID:11633BRCompany Description:Progress Rail stands at the intersection of legacy and innovation-driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world's largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company's products are in operation across more than 100 countries-powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail-they are making history every day.Education / Training:Bachelors degree from accredited university, preferably in Marketing, Communications, Advertising, or Journalism preferred.Job Title:Trade Show and Event CoordinatorCity:SouthlakeKey Job Elements: Tradeshow Strategy & Planning Partner with each Business Unit to understand annual priorities. Build and maintain a master tradeshow calendar. Support development of show strategy, messaging, and booth content. Event Logistics & Execution Coordinate all booth logistics. Manage onsite vendor relationships. Prepare staff briefing materials. Coordinate catering and customer dinners Cross-Functional Coordination Liaison between MCCE and Business Units. Ensure accurate representation of all solutions. Track and manage internal deadlines. Communication & Deliverables Develop event communications-both internal and external. Manage creation of collateral and multimedia assets. Support press releases and executive messaging. Budget, Reporting & ROI Build and manage event budgets. Conduct cost-benefit analysis. Track KPIs. Qualifications and Experience:Required Qualifications 3-5+ years in tradeshow/event coordination. Experience managing large-scale tradeshows and customer events Strong technical aptitude. Experience with logistics and vendors. Excellent organizational and communication skills. Travel 25-50% (National and International) Preferred Qualifications Experience supporting multiple product lines. Familiarity with Progress Rail and/or Caterpillar brand standards. Understanding of rail industry trade shows, associations, and press Experience with creative agencies. Graphic or digital content coordination skills. Ideal for someone who thrives in fast-paced environments, is deadline-driven, has strong vendor management skills, and can translate technical information into practical event executions.Work locations: Dallas/Fort Work, TX; Albertville, AL; LaGrange/Peoria, ILEssential and Physical Activities Functions Strength - Must be able to lift 40 lbs; Motion - The position is primarily in an office setting requiring sitting at the desk the majority of the day; Vision/Hearing Requirements - May spend long periods of time in front of computer screen; Work Environment- Will spend the majority of time in office environment, although exposed occasionally to plant facilities requiring exposure to hot and cold environments along with noise exposure; Emotional Demands - Must have good communications skills; Safety - Not a safety sensitive position but does requires the use of PPE when in a production environment.EEO:Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.Job Category:Marketing, Sales and Service

Created: 2026-03-04