Executive Assistant to the MD of FST

Executive Assistant to the Managing Director of FST/FACT/FACE Pittsburgh Corporate Office - Pittsburgh, PA 15221 Education Requirements: Bachelor's degree in Business Administration or related field preferred High School diploma required Work Experience Requirements: 5 7 years of experience in fast-paced office environments demonstrating progressive experience supporting leadership with high-level emotional intelligence Supervisory Requirements: Two years of supervisor preferred Status: Full-time; non-exempt Qualifications: Must type a minimum of 65 wpm Proficient in Microsoft Office software, PowerPoint, Publisher, and Excel Graphic design capabilities are preferred but not required Excellent verbal and written communication skills Excellent customer service skills Available to work after 4:30p and on weekends occasionally Confidentiality is a requirement for the role Responsibilities: Serve as an executive assistant to the Managing Director (MD) Screening incoming calls, collaborating appointments and daily meetings Making travel arrangements, including lodging, meals and transportation Typing correspondence including reports and highly confidential materials Arranging luncheons, coordinating meetings Receiving and distributing mail Being able to develop spreadsheets, charts and graphs displaying data for review and analysis Record and assist the MD in updating the Project Management chart for every management member within the unit Screening visitors Coordinate Special Events Handle all calls to the MD Prepare for all MD Meetings Monthly reconciliation of American Express Invoice for MD Take minutes at Operating Committee Meetings Works collaboratively with other Executive Assistants and agency staff to complete assignments and special projects; will also serve as back up to other Executive Assistants, as needed Approve timesheets Taking all Call-Offs One on One Supervisory & Unit Meetings Report all Support Matters to Vice President of Employee Relations This position requires a flexible work schedule to include evenings and weekends Requirements: Registered and insured vehicle Certificate of Insurance for vehicle Valid Pennsylvania Driver's License Current Act 33 and Police Clearances Available to work flexible schedule Carry cell phone On Call

Created: 2026-03-04