Assistant | Real Assets ELS

Assistant - Real Estate Debt, El Segundo The Assistant provides administrative support to a team of executives within the Real Estate Debt and Credit Teams. Responsibilities include, but are not limited to, general, administrative, and/or project-based work, including coordination of contingent worker on- and off-boarding. The position may also require providing additional support to other members of the team. Primary Responsibilities Schedule and organize meetings, conferences and off-sites including all related logistics/materials pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Execute on- and off-boarding of contingent workers for the executives' teams, using the VNDLY platform Screen incoming calls and greet guests in a professional and courteous manner Update DealCloud with relevant meetings Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system Handle recruitment coordination and logistics for new employees on the team Manage work priorities independently and respond to business outside of normal business hours as needed Establish, develop, maintain and update filing system Use US Mail, FedEx, and other services to send and track priority mail Perform other related general administrative tasks for executives as assigned and required Qualifications & Experience Bachelor's Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines Strong initiative and ownership of responsibilities Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Demonstrates a flexible and adaptable mindset, readily embracing new systems, tools, and processes while proactively identifying opportunities to improve efficiency and optimize workflows. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required. Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Experience in the finance industry is preferred but not required Our Purpose and Core Values The leading provider of retirement income solutions to institutions, companies, and individuals. The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest projects and our small firm mindset ensures we will be a thoughtful and dedicated partner to these organizations. We are committed to helping them build stronger businesses. A leading contributor to addressing some of the biggest issues facing the world today such as energy transition, accelerating the adoption of new technologies, and social impact where innovative approaches to investing can make a positive difference. We are building a unique firm of extraordinary colleagues who: Outperform expectations Challenge Convention Champion Opportunity Lead responsibly Drive collaboration As One Apollo team, we believe that doing great work and having fun go hand in hand, and we are proud of what we can achieve together. Our Benefits Apollo relies on its people to keep it a leader in alternative investment management, and the firm's benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits. Pay Range 90,000-105,000

Created: 2026-03-04