AP/AR Specialist

AP/AR Specialist FDH Aero is a trusted global supply chain solutions partner for aerospace and defense companies, helping to shape the industry by simplifying the supply chain. With over 60 years serving as a leading independent industry partner, FDH specializes in hardware, electrical, consumables and expendables, licensed products, and value-added services for global OEM and aftermarket customers. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero named a Best Places to Work in Aviation in 2024 has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. At FDH Aero, we understand that the strength of our brand comes from our people. We invest in driven, diverse and experienced professionals who are naturally curious, courageous and motivated towards action. We value tempering confidence with humility, and a mission that always starts with service-first. Our values guide everything we do: We Are Service First - We act with agility and intelligence to solve our partner's most pressing needs. We safeguard our trusted relationships by communicating with clarity and unmatched follow through. We Are Respectful - We behave with dignity, fairness, and acceptance. We thrive by prioritizing empathy, humility, and connection to our collective community. We Are Amplifiers - We invest in driven, diverse and experienced professionals, businesses and partners. We fuel the entrepreneurial spirit by providing autonomy, authority and a clear mission. We Are Open-Minded - We communicate with intention, curiosity, and diversity of thought. By actively contributing with courage and candor, we challenge the status quo and innovate together. We Are Accountable - We own responsibility for our outcomes. We set expectations, embrace critique, and empower every employee to take immediate actions on challenges they encounter. We Value Our People - That's why we offer competitive benefits, including medical, dental, vision, Flexible Spending Accounts (FSA), 401k matching, and wellness programs. We invest in training, mentorship, and career development to empower our employees to reach their full potential. Our commitment to culture and excellence has earned us recognition as one of Aviation Business News' Best Places to Work in Aviation. As a team member at FDH Aero you are trusted to deliver, to innovate, and to drive next-generation solutions for tomorrow's supply chain demands. Ready to make an impact? We proudly pursue top talent with a diverse and global set of experiences and backgrounds. We Are Looking For The AP/AR Specialist will be responsible but not limited to supporting accurate and timely accounts payable and accounts receivable activities. This role ensures payments are processed correctly, customer receipts are applied appropriately, and transactions are recorded in accordance with company policies. The position requires strong attention to detail, solid organizational skills, and comfort working with numbers, while collaborating across teams to support accurate financial operations and a high level of service. What You'll Do (Responsibilities) Accounts Receivable Process, verify, post, and record customer payments and accounts receivable transactions in the billing system and general ledger, ensuring accurate and complete supporting documentation Assist with charging customer credit cards and processing credit card payments, including research and resolution of chargebacks Prepare and distribute weekly customer statements of account Review customer accounts for short payments, discrepancies, or past due balances; communicate with customers to resolve issues in a timely manner Coordinate weekly collection follow-ups; escalate delinquent accounts when appropriate. Evaluate customer credit requests and assist with identifying potential customer credit risk, including reviewing customer DSO trends Maintain courteous, professional communication with customer AP teams to resolve open items; ensure AR credits are researched, applied, cross-checked with Sales on POC, and resolved by month-end Perform monthly AR reconciliations and prepare supporting schedules as needed Accounts Payable Process accounts payable invoices daily, ensuring accuracy, proper coding, and compliance with company policies Assist with AP receiving reconciliation daily, ensuring all supporting documentation is accurate and complete Verify vendor information and match invoices to purchase orders and/or supporting documentation Prepare ACH, wire payments, and weekly check runs in accordance with established timelines and controls Review vendor statements monthly and follow up on discrepancies or outstanding items Prepare priority vendor prepayment requests submitted through the AP general email inbox Partner with internal departments and vendors to investigate and resolve invoice discrepancies Ensure supplier payments are settled timely to prevent shipment holds or disruption to business operations Maintain courteous communication with vendor AR teams to resolve open items; ensure AP debits are researched, applied, and resolved by month-end Assist with monthly inventory in-transit accrual activities Assist with Form 1099 preparation and related documentation at year-end Perform other duties as assigned What You Bring (Qualifications & Skills): 2 + years of experience in AP/AR Specialist roles High school diploma or equivalent required; Associate degree preferred Knowledge of collection processes and credit research Experience supporting accounts payable and accounts receivable functions, including invoice review and processing, cash posting, daily deposits, and credit card processing Intermediate Excel Skills (SUMIFS, VLOOKUP, Pivot Table, etc.) Strong organizational and communication skills Knowledge of basic accounting principles Familiarity with Quantum software is a plus Communicates clearly and effectively Works collaboratively with internal teams to resolve issues and support business needs Demonstrates accountability, meets deadlines, and follows through on assigned responsibilities Special Requirements: U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required. ITAR requirement 120.15. Some positions will require current U.S. Citizenship due to contract requirements. This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A "U.S. person" according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR FDH Aero is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Created: 2026-03-04