Medical Secretary

Medical Secretary The Medical Secretary is responsible for providing administrative and clerical support for Emergency Department functions. Customer service and an ability to prioritize work are essential skills. These duties and responsibilities described below represent the general tasks performed on a daily basis; other tasks may be assigned. Perform general reception duties (greeting visitors, assisting the patient in coordinating hospital services, routing requests etc.) Perform general secretarial functions including the use of computers, fax machine, copier and multi-line phones (i.e. messages, transfers, and callbacks as appropriate) Effectively prioritize duties to maintain safe and efficient patient care and departmental function Utilize the electronic medical record to identify and complete consult requests Transfer ED Observation patients via the Electronic Medical Record System Operate the intercom paging system to locate and page staff I family members Operate the patient call bell system (i.e. Responder 5 Call System) to effectively manage patient requests Operate Emergency Management Systems (EMS) communication devices (i.e. Lifenet Computer) Maintain a detailed log of all incoming and outgoing phone calls made to physicians Maintain and update an accurate daily/ monthly physician call schedule Maintain a detailed log of all admissions from the emergency department and ED observation department Obtain appropriate insurance authorization and assist with arrangement for patient transport Maintain logs and office records according to established requirements Order, stock, and maintain all office, clinical supplies, and patient dietary necessities Maintain a high level of professionalism at all times with patients, physicians, and colleagues Inform physicians continuously regarding patient diagnostic/ laboratory data Demonstrate knowledge of all Chesapeake Regional Healthcare and Emergency Department policies and procedures Ensure that the department is kept clean and safe, reporting any problems or potential problems immediately Initials _ Keep noise at a minimum to provide a quiet area for the patient population by being constantly aware of the noise level in the department Attend required hospital-wide orientations, meetings, and in-services Demonstrate a commitment to flexible work scheduling when necessary to ensure patient care Reports to: Nurse Manager Supervises: None Responsibilities: Not applicable To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Required Education: High school diploma or equivalent with course(s) in Medical Terminology Preferred Education: Not applicable Experience: 1+ years current hospital experience or medical office experience preferred; must have the ability to type 35+ wpm and operate a multi-line phone and computer There are no certifications/licensures required for this position.

Created: 2026-03-04