Accounts Payable Specialist

Who We Are: Schwazze (SHHwahZZ) is a purpose-driven, vertically integrated cannabis operator. We are building a leading seed-to-sale company with best-in-class dispensaries and exceptional cultivation, manufacturing, and wholesale capabilities. Driven by a high-performance culture, we combine customer focus and data-driven insights to unlock the plants full potential and improve the human condition. At Schwazze, you are not just an employeeyou are part of a purpose-centered, performance-driven team where your contributions matter, your growth is supported, and your potential is limitless.We leadwith integrity, connection, engagement, excellence, and empowerment,fostering a culture where people thrive, communities flourish, and the industry moves forward. These values define our commitment to creating a supportive, positive workplace while delivering exceptional customer experiences. For more information, please visit our website:Job Title: Accounts Payable Specialist (AP) Hourly Range: $65,000-$75,000 Type: Full-Time, Exempt Location: Denver, Colorado (Main Office) or Boulder, CO (Satellite Office) Position Objective The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and related transactions in support of the companys accounting operations. This role ensures the integrity of accounts payable records through disciplined invoice management, vendor reconciliations, and adherence to internal controls and audit requirements. Operating in a fast-paced, high-volume environment, the Accounts Payable Specialist partners closely with internal stakeholders and external vendors to resolve discrepancies, maintain organized documentation, and support efficient payment processes. Through strong attention to detail, effective communication, and consistent process execution, this role contributes to financial accuracy, operational efficiency, and positive vendor relationships across the organization. Essential Functions Accounts Payable Processing & Invoice Management (45%) Manage shared inboxes for invoice processing and respond to internal and external inquiries. Process and code a high volume of vendor invoices accurately and efficiently through AP routing and approval systems. Verify invoice accuracy, proper documentation, coding, and approval prior to posting and payment. Resolve invoice discrepancies by partnering with vendors and internal stakeholders to ensure timely correction. Process and record AP credit memos, adjustments, and discounts in accordance with company policies. Account Reconciliation & Support (25%) Perform regular vendor statement reconciliations to ensure completeness and accuracy of accounts payable records. Investigate and resolve discrepancies between vendor statements and internal records. Maintain professional, responsive communication with vendors regarding invoice status, payment timing, and account inquiries. Support positive vendor relationships through timely follow-up and issue resolution. Documentation, Controls, & Compliance (20%) Maintain organized digital documentation and ensure accurate record retention in accordance with company policies and audit requirements. Ensure all AP activities comply with internal controls, accounting policies, and applicable regulatory requirements. Support audits and internal reviews by providing documentation and transaction support as requested. Adhere to established workflows while identifying opportunities for improved efficiency and accuracy. Operational Support (10%) Partner with internal teams to resolve invoice questions, clarify approvals, and support accurate expense allocation. Communicate clearly and professionally with stakeholders regarding AP timelines, requirements, and process expectations. Contribute to a clean, well-maintained AP environment, including inbox management, filing systems, and workflow discipline. Perform additional accounting or administrative duties as assigned to support overall team operations. Please note that the percentage allocations are a general estimate and may vary based on business needs and priorities. Education and Experience Associates or Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred. 24+ years of experience in accounts payable, accounting operations, or a related transactional accounting role. Demonstrated experience working in a high-volume, deadline-driven AP environment. Experience in the cannabis industry or other regulated industries is a plus. Prior experience with Sage X3 or a comparable ERP system preferred. Experience with AP routing or approval software (e.g., X3 CloudDocs or similar platforms) preferred. Strong attention to detail with the ability to manage multiple priorities while maintaining accuracy. Proficiency in Microsoft Outlook and Excel, including comfort working with shared inboxes and digital document management systems. Ability to work independently while collaborating effectively across accounting, operations, and vendor partners. Strong written and verbal communication skills with a professional, service-oriented approach. Working Conditions (Schedule, Environment, Travel) This role follows a hybrid schedule of up to two remote days and three on-site days. Schedule will vary depending on the needs of the business (Nights, Weekends, Holidays included). Ability to obtain and maintain an active Marijuana Enforcement Division (MED) badge in the state of Colorado. Salary $65000 - $75000 USD per year recblid dkr0925ovu1dvug0c1mzilu8ay4vok

Created: 2026-03-04