Recruiting Associate Coordinator Executive Search

Charles Sterling Group is seeking an experienced Recruiting Associate Coordinator to support our executive search work across financial services and asset management. This role is the operational backbone of the search process, owning candidate scheduling, candidate research, and internal operational support for the firms executive search team. Key Responsibilities Search administration & process support Maintain accurate candidate and client records in the firms CRM/ATS; ensure complete documentation and clean data Support pipeline tracking and reporting (shortlists, interview stages, weekly status updates) Prepare and distribute client and candidate materials (status reports, resumes, bio summaries, interview prep packets) and coordinate internal review workflows Interview scheduling & logistics Coordinate scheduling for senior candidates and search consultants Manage calendars for Partners and Consultants; anticipate conflicts and proactively propose solutions Handle last-minute changes with professionalism Database management and research Assist with ad-hoc candidate identification related to ongoing executive search mandates across financial services and asset management Help improve and standardize database processes Required Qualifications 2-5+ years of experience in an administrative, or recruiting support role, ideally in executive search, recruiting operations, professional services, or asset management Demonstrated ability to manage high-volume, high-complexity scheduling with senior stakeholders Exceptional attention to detail and strong judgment when handling sensitive information Strong written and verbal communication skills with a professional, candidate-friendly tone Proficiency with Microsoft Office (Outlook/Calendar, Excel/Sheets, Word/Docs); comfort learning new systems quickly Preferred Qualifications Experience supporting executive search or talent advisory in asset management / alternatives / investment firms Familiarity with CRMs/ATS platforms Experience preparing candidate packets, tracking pipelines, and supporting client-facing deliverables Comfort working in a fast-paced environment with shifting priorities and tight timelines Financial services/asset management industry knowledge

Created: 2026-03-04