Admin Assistant

Position Title: Executive Administrative Coordinator (IT Leadership Support) Location: Hybrid - Malvern,PA Clearance Requirements: None Position Status: Contract (6 months, possible extension) Position Description: Seeking a proactive Administrative Coordinator to support senior IT leaders in a fast-paced corporate environment. This role focuses on calendar management, meeting and event coordination, travel logistics, and executive administrative support. Ideal candidates are highly organized, adaptable, and comfortable managing multiple priorities while maintaining professionalism. Core Responsibilities: • Manage executive calendars, schedule meetings, coordinate logistics, and track attendance • Arrange travel, prepare itineraries, and complete expense reports (Concur preferred) • Coordinate events, catering, and meeting logistics • Prepare reports, presentations, correspondence, and meeting materials • Track/order office supplies and support department operations • Assist with administrative workflows and special projects • Serve as a professional liaison supporting IT leadership priorities Required Skills/Education: • 3-5 years of corporate administrative or executive support experience • Strong calendar management, scheduling, and travel coordination skills • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) • Expense reporting system experience (Concur a plus) • Excellent communication, organization, and multitasking ability • High school diploma required; Associate's degree or admin certification preferred About Seneca Resources At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact. When you work with Seneca, you're choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way. Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.

Created: 2026-03-04