Human Resources Coordinator

About the Company My client is a family owned union electrical contractor specializing in large-scale commercial construction projects. About the Role The HR Coordinator plays a key role in supporting the Human Resources function by managing employee onboarding, benefits administration, compliance documentation, and day-to-day HR operations. This position ensures accurate recordkeeping, regulatory compliance, and a positive employee experience while providing administrative and operational support across HR and Finance functions. Responsibilities Onboarding & Employee Administration Coordinate and administer the new hire onboarding process, including orientation and completion of required paperwork (Form I-9, federal and state tax forms, direct deposit authorization, and related documentation). Ensure compliance with federal and state new hire reporting requirements. Maintain accurate and organized employee records in accordance with company policies and legal requirements. Support employee offboarding documentation and administrative processes as needed. Submit new hire reporting to State of IL and State of WI. Benefits Administration Serve as liaison with the companys insurance broker regarding employee benefit enrollments, life event changes, and general benefits inquiries. Ensure benefit elections are processed accurately and timely. Review and reconcile monthly health insurance invoices to confirm billing accuracy. Assist with annual open enrollment processes and benefits communication. Expense & Financial Support Enter and process employee expense reports on a weekly basis. Reconcile corporate credit card expenses to ensure proper documentation and coding. Support finance with monthly administrative tasks as needed. Training & Compliance Assist in coordinating company training initiatives, including but not limited to: Sexual Harassment Prevention Training 401(k) informational seminars Open Enrollment meetings Support internal audits and compliance efforts, including I-9 audits, video consent documentation, and security/access tracking (e.g., key fob records). Assist with ScreenSafe reporting and compliance related to union workers. General Administrative Support Provide general administrative support to the HR department. Order and coordinate monthly Finance department lunches. Perform miscellaneous duties and special projects as assigned. Qualifications Bachelors degree in Human Resources, Business Administration, or related field preferred. 13 years of experience in an HR or administrative support role. Working knowledge of HR compliance requirements (I-9, benefits administration, state reporting). Strong organizational skills and attention to detail. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Excel experience preferred). Excellent communication and interpersonal skills. Key Competencies Detail-oriented and highly organized Strong follow-through and accountability Ability to manage multiple tasks in a deadline-driven environment Customer-service mindset Collaborative and team-oriented

Created: 2026-03-04