Next Gen Ministries Administrative Assistant - The ...

SUMMARY The Nolensville Next Generation Ministries Administrative Assistant is responsible to the church, under the direction of the Next Generation Minister for providing professional administrative support and assistance in all areas of weekly programs, special events, catalytic events, outreach events or projects, and other church sponsored community events that are a part of Next Gen. Ministry areas which include Preschool, Children, Student, FAM, and Embrace Ministries. PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following: Assists in the implementation of weekly ministry programs by providing administrative support to Next Gen. Ministry staff. This includes scheduling and updating of room reservations, preparation of curriculum, the purchase and organization of supplies, and communication with leaders, students and parents Administer daily / weekly details of the Next Gen. Ministries including administrative support to lay leaders as needed Provide administrative support for special events related to Next Gen. Ministries Participate in weekly staff meetings Track, record, and report Sunday and Wednesday attendance and enter rolls into Ministry Platform for all Next Gen. Ministry areas Track, record, and report the volunteer application process and Ministry Safe requirements and enter completed tasks and steps in Ministry Platform. Work with Next Gen. Ministers to make sure that all new or incoming volunteers have completed the vetting processes and have passed their background checks Answer and return phone calls regarding general Next Gen. Ministry information Assist in following up with visitors in Next Gen. Ministries each week Assist in monitoring Next Gen. Ministries budgets by collecting payments for events and making deposits into Next Gen. ministry accounts Administrative support for sub-ministries (Embrace - Special Needs, FAM - Foster and Adoption, Missions, etc) including administrative support to lay leadership as needed. Communication with families through mail-outs, emails, texts, phone calls, social media, etc. Organize and maintain all files in the Next Gen Ministry office. Oversee and proof all print material coming from the Next Gen Ministry. Oversee and update the Next Gen campus pages on the website with events and accurate information. Oversee and update the Next Gen social media (posts, reels, stories, etc) Logistics for special events including, but not limited to, transportation, lodging, meals, student event registrations, etc. Work with the Communications Team to request bulletin announcements, inserts, web articles and banners and other promotional needs Credit card reconciliation for Preschool, Children, and Next Gen. and Student Ministers Work with the Communications Team to request bulletin announcements, inserts, web articles and banners and other promotional needs As needed, work with Communications, Facilities, and Tech in securing all applicable resources OVERALL NEXT GEN. SUPPORT: Assist in scheduling and preparation for monthly Next Generation staff meetings Provide administrative support for special events related to Next Gen and family ministry, outside event partnerships Provide administrative support for any sermon emphasis throughout the year Logistics for special events including registrations, bookings and payment of speakers OTHER RESPONSIBILITIES may include but are not limited to the following: Participation in staff meetings as required by the department Participate and attend catalytic events, special events, and parent + leader meetings as assigned. Complete applicable weekly/quarterly/annual reports required by the department Assist with Ministers in Residence onboarding/needs as requested Respect and maintain the confidentiality of the Next Gen office. Assist during events as needed. Complete other duties as assigned by supervisor COMPETENCIES AND TRAITS: In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff. Individual Contribution Manages details, tasks and projects efficiently without frequent reminders Maximizes time effectively by focusing on "must do" priorities when necessary Anticipates/avoids problems or formulates creative solutions Makes timely decisions that produce quality outcomes Adheres to commitments, schedules and deadlines Demonstrates a comprehensive knowledge of issues and topics pertaining to the area of his/her job specialty (for Professional Staff positions only) Team Contribution Demonstrates flexibility, adapts well to changing priorities or situations Self-directed and proactive, level of supervision required is appropriate Is willing to take on additional responsibilities, helps with a "can-do" attitude Collaborates well with others to accomplish group tasks Uses written and verbal communication in a way that accomplishes intended results Communication Clearly conveys expectations and priorities to staff and/or volunteers Uses written and verbal communication in a way that accomplishes intended results Adheres to commitments, schedules and deadlines Regularly shares information with and solicits feedback from staff/volunteers Self-Development Prioritizes and accomplishes self-development goals Demonstrates an ongoing commitment to obtaining the necessary KASH (knowledge, attitude, skills and habits) necessary to be successful in this role Teachable spirit with a desire to learn and grow Maintains appropriate gap between the current job description and the employee's current abilities that allows for future growth. QUALIFICATIONS: Be a self-starter and actively seek to recognize and meet needs in the administration of ongoing programming and special events within the Next Gen Ministry. Must have strong relational skills Be detail-oriented and administratively minded Have strong written & verbal communication skills Strong work ethic with can-do attitude. Must meet the BBC benchmark for computer competency Be familiar with and supportive of all aspects of the Next Gen Ministry Personal flexibility and willingness to accept change, including working within a unique multi-campus church dynamic. Exceptional organizational and project management skills with consistent and extraordinary attention to details. Knowledge and experience with technology-based tools including web, social media, and publishing (Microsoft Office). The ability to learn new digital systems, such as Ministry Platform (church membership database), Martus (budgeting) and eSpace (scheduling/facility use). A track record of dependability and trustworthiness regarding handling finances. Ability to collaborate, cooperate and function well in a team environment. Demonstrates strong written and verbal communication skills. EDUCATION & EXPERIENCE: Minimum of a Bachelor's degree is preferred. Minimum of 2 years of experience working in the local church or Christian ministry context is preferred. All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of the Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist "DNA" while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.

Created: 2026-03-04