Fiscal Assistant

Job Description: Responsibilities: Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation. ssist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy. Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness. Monitor invoices and payments to ensure compliance with federal and agency guidelines. Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership. Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies. Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports. Perform related administrative and fiscal support tasks as assigned. Knowledge, Skills, And Abilities: Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers. bility to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy. bility to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed. bility to work with financial data, including budgets, expenditures, and reconciliations. bility to follow established procedures, manage multiple tasks, and meet deadlines. bility to work independently and collaboratively as part of a team Strong organizational skills and attention to detail, including maintaining clear documentation and records. bility to learn and use agency systems and processes as required. Minimum Qualifications: degree in accounting, finance, business, or a related field OR Two years or more of experience in fiscal, accounting, and administrative support. Preferred Qualifications: Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring processes. Strong proficiency in Microsoft Excel for maintaining fiscal trackers, reconciliations, and routine reporting (intermediate functions preferred) Experience working with federal grants or grant-funded programs.

Created: 2026-03-04