EXECUTIVE ADMINISTRATOR

Executive Administrator Do you thrive in high-level environments where precision, discretion, and proactive execution are not optionalbut expected? Are you the person executives rely on to anticipate needs, manage complexity, and ensure nothing falls through the cracks? Do you naturally bring structure to competing priorities, sensitive communications, and fast-moving strategic initiatives? Are you at your best when operating independentlytrusted to manage confidential matters, complex projects, and executive relationships with professionalism and sound judgment? If this sounds like you, then we need to talk Frazer, a leading builder of emergency medical vehicles, is currently seeking an Executive Administrator to join our team. The Executive Administrator at Frazer reports to the C-Suite and provides high-level, multi-faceted administrative support to the CEO and President, ensuring the effective use of executive time and facilitating productive interactions with internal and external stakeholders. This role operates with a high degree of autonomy, discretion, and professionalism, independently initiating and implementing processes to manage complex projects, information, and people while supporting strategic priorities and organizational effectiveness. This position is expected to actively live out Frazer Core Values while working with Frazer employees, vendors, and customers to help achieve team, department, and corporate goals. Responsible for learning and reinforcing safe and proper work procedures while actively following Frazer Safety programs and other policies outlined in the Employee Handbook. What Does a Week in the Life of the Executive Administrator Look Like? Provides comprehensive administrative support to the CEO and President and other members of the leadership team, including proactive calendar management, prioritization of meetings, and coordination of competing demands. Plans, coordinates, and prepares materials for executive meetings, board meetings, and key business engagements, including agendas, presentations, and briefing documents. Manages complex domestic and international travel arrangements, including itineraries, logistics, expense reporting, and contingency planning. Serves as a liaison between executive leadership and internal and external stakeholders, fostering positive and strategic relationships across all levels of the organization. Conducts research, data collection, and information gathering; prepares summaries, reports, and recommendations to support executive decision-making. Independently manages special projects and initiatives, tracking milestones, deadlines, and deliverables to successful completion. Handles highly sensitive and confidential information with discretion, sound judgment, and professionalism. Anticipates executive needs and proactively resolves issues to ensure seamless daily operations and workflow efficiency. Utilizes advanced technical and business expertise to support complex administrative, operational, and strategic functions. May direct, coordinate, or deploy support staff or other administrative resources as needed. Secondary Duties: Assists with development and improvement of administrative processes, systems, and best practices to enhance efficiency and effectiveness. Supports internal communications initiatives and executive correspondence. Coordinates logistics for company events, leadership meetings, and off-site sessions as assigned. Provides backup administrative support to other senior leaders when required. Other Duties: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Education and Experience: ? Bachelor's degree required. ? Minimum of 10 years of related executive administrative experience supporting C-suite leaders. ? Demonstrated ability to work autonomously on advanced, complex business or technical initiatives. ? Proven experience managing executive calendars, meetings, and complex travel arrangements. ? Advanced proficiency with office productivity tools and enterprise systems. Preferred Education and Experience: Experience supporting both a CEO and President or multiple C-suite executives. Background in a corporate, manufacturing, or technical environment. Experience leading or coordinating administrative staff or resources. Exposure to board-level governance and executive reporting. What's it like to be a part of the Frazer Family? Frazer is a fast-paced company that is creating some of the most innovative vehicles in the world. You'll find a unique team of individuals who continue to push the boundaries of what is possible in the Healthcare and EMS space. A diverse team, a great culture, and a positive work environment are just some of the things that make working at Frazer so rewarding. What Kind of Employees Thrive at Frazer? Frazer is a company with a diverse group of employees from all over the world. Frazer welcomes employees with all types of backgrounds, cultural and socio-economic backgrounds. If you are hard working, honest and drug-free, you will love working at Frazer. Safety & Drug Policy Employee health and safety is a priority here at Frazer. We're committed to providing a safe, secure and productive environment for our Frazer family. To help with this, we perform thorough background checks during the hiring process for all candidates. Convictions will not disqualify you from employment at Frazer, but failure to tell us about it up front will. Also, Frazer has a zero tolerance drug use policy and you must pass a pre-employment drug screen. If you can't pass it, we're not the place for you. A True Culture Frazer is a company that relies on its core values and the drive of its people. With a focus on longevity and employee success, Frazer welcomes its employees to push the envelope and drive improvement across all aspects of the company. At Frazer, you can unleash your potential! Employee Driven Benefits At Frazer, we take pride in listening to what our employees want in benefits. With our "What You Want" committee, we've come up with a unique set of employee benefits and designed them around our culture. Weekly paycheck, so you can shop every Friday! Health Care Insurance Dental Benefit options 401k plan with a company match! Disability Insurance Paid Time Off that begins accruing your first day of employment Eight paid company holidays and the ability to take time off during company shut down from Christmas to New Year's Day! The "Company Kitchen" on site for lunch and snack choices Flexible Work Schedules Professional development and skills training Free Life Skills Training such as financial wellness classes How Performance is Evaluated Communication and collaboration are key at Frazer and we encourage an environment filled with positive feedback and constructive criticism, to unleash your potential for real professional growth! We use things like self-evaluations, group reviews, and quarterly check-ins to help define a clear path to success. You will also have an opportunity to give feedback to peers to help them to grow in their roles as well. Skills (to Pay the Bills) Here's a list of a few competencies that the Executive Administrator at Frazer should have Executive-level professionalism and judgment. Advanced organizational and time management skills. Strategic thinking and problem-solving ability. High level of discretion and confidentiality. Strong written and verbal communication skills. Advanced proficiency in spreadsheet software (Excel, Google Sheets). Familiarity with AI-powered tools and workflows. Ability to work autonomously in a fast-paced environment. Relationship building and stakeholder management skills. Project management and process improvement capabilities. Adaptability and resilience. Software Knowledge Also, here are a few software packages that the Executive Administrator would eventually need to be versed in. Don't worry . . . we expect some on-the-job training. Google G-Suite (Gmail, Documents, Drive, Spreadsheets, etc.) UKG (HRIS) Oh, and $alary Of course, we didn't forget the salary Frazer offers competitive pay and this role will start with a salary between $109,000 - $144,000 annually depending on education, certifications, and experience.

Created: 2026-03-04