Administrative Assistant

Administrative Assistant / Receptionist Vital Lyfe is a tech company redefining water autonomy through innovation creating a new category of personal water-making technology built to scale where infrastructure can't. We're looking for an organized, friendly, and proactive Administrative Assistant / Receptionist to be the first point of contact for visitors and calls, while also keeping our day-to-day office operations running smoothly. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a polished, welcoming workplace. Front Desk & Visitor Experience Greet and check in visitors; ensure a professional, secure, and welcoming experience Answer and route phone calls, messages, and general inquiries Manage mail/packages Office Operations Assist in Facilities Management; facilities, coffee/water service Submit service tickets and track follow-through on office/facilities issues Coordinate conference rooms, meeting set-ups, and guest access as needed Support internal and external events; team lunches, celebrations, company meetings. Help keep shared spaces organized and aligned with company standards Administrative Support Assist with onboarding logistics; desk set-up, welcome materials, supplies Provide light support to Operations; Candidate Travel, NDAs, consultant contracts Required Qualifications 2+ year experience in reception, office administration, hospitality, or customer-facing support (startup experience a plus) Strong communication and customer service skills Highly organized, reliable, and comfortable managing competing priorities Proficient with Microsoft Office (Calendar, Docs/Word, Sheets/Excel) Professional judgment with confidential information Preferred Qualifications Experience supporting a growing team in an office/warehouse/manufacturing setting Familiarity with office equipment (printers, shipping tools, basic troubleshooting) Success in This Role Looks Like Visitors and employees consistently have a great experience The office is stocked, organized, and vendor issues are handled quickly Leaders and teams feel supported and can move faster because details are covered You spot problems early and fix them without being asked Schedule & Work Location Full time on-site, Monday-Friday Weekends: as needed Vital Lyfe is an Equal Opportunity Employer; employment with Vital Lyfe is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Created: 2026-03-04