Receptionist/Administrative Assistant - Nashville

Receptionist/Administrative Assistant The Nashville office has an opening for a Receptionist/Administrative Assistant to assist with administrative functions and perform daily receptionist duties. Responsibilities Include: Assist attorneys and staff with booking conference room meetings and events Order catering for meetings when requested, keeping a detailed log of all receipts Set up and break down meetings and meals as needed Ensure that all conference rooms and the break room are clean, organized, and fully stocked with beverages and supplies Confirm all video meetings and other technical needs are properly set up; assist IT remotely as needed Create WebEx meetings when requested and send to appropriate parties; coordinate conference center calendar Assist with reception duties; answer phone lines and meet/greet clients and guests Assist with receiving and coordinate delivery of FedEx, UPS and USPS items Order office, break room and conference center supplies Assist with internal office meetings and holiday/office events Assist with large print jobs; light document processing Coordinate processing of administrative invoice payments Assist with new hire and visiting attorney office set ups Skills and Requirements: Minimum 1-2 years of catering and/or receptionist experience; prior conference center or hospitality experience a plus Effective interpersonal, teamwork, and customer service skills Strong verbal and written communication skills Exceptional organizational skills with the ability to manage multiple, detail-oriented tasks Ability to thrive in a fast-paced environment Must possess a high degree of professionalism Proficiency in Microsoft Office Ability to lift up to 40 pounds and move and organize boxes of supplies Flexibility in daily work schedule to accommodate front desk requirements Ability to work overtime as needed This position reports to the Nashville Managing Shareholder and Director of Administration.

Created: 2026-03-04