Administrative Assistant (5+ Years)

Administrative Assistant The right team is more than an advantage, it's a game changer! Come work with a team of professionals dedicated to design excellence at Coffman Engineers. At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Summary Coffman is looking for an Administrative Assistant who will play a key role in supporting our Corporate Human Resources team. This role is ideal for an administrative professional who has five years of experience and views administration as a longterm career and takes pride in providing consistent, highquality support. The successful candidate will help keep our employee records organized and accurate, ensure our data stays reliable, and be an important part of making our HR operations and events run smoothly. Your attention to detail and teamwork will make a real difference in our day-to-day success. Duties/Responsibilities Routine filing and file management. Must be able to maintain strict accuracy in a complex filing system. Perform personnel file and other HR-related documentation audits. Coordinate with local office HR team members and employees to maintain accurate employee records. Accurate and timely data entry and recordkeeping in HR and HR-related systems and tools. Creation of Word documents, Excel spreadsheets, PowerPoint presentations, and other reports. Receive, scan, and distribute HR mail and special deliveries; coordinate and prepare outgoing mail and special deliveries as needed. Plan, schedule, and coordinate HR-related events including meetings, trainings, HR summits, HR team activities, and other events. Conduct research for special projects as needed. Assist with invoice submission as needed. Performs other duties as may be assigned. Knowledge/Skills/Abilities Must possess exceptional attention to detail. Able to multi-task and prioritize in a fast-paced environment. Ability to accurately type at least 50 wpm. Familiarity with advanced features of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Teams, Copilot). Possess strong critical thinking, organizational, and analytical abilities. Maintain positive working relationships with internal and external customers. Excellent verbal, written and interpersonal communication skills. Able to work independently as well as on teams. Some familiarity with HR-related laws and regulations. Maintaining confidentiality is required. Positive contributor to overall office and department goals, culture, and morale. Education/Experience High School diploma or equivalent (GED); two-year degree preferred. 5+ years of related experience. Experience with Microsoft Office applications required. Experience with Microsoft Dynamics F&O a plus. Compensation/Benefits Hourly range of $25 - $29 based on experience. Paid overtime at 1.5 times hourly rate. Competitive end-of-year discretionary bonus based on company/team/personal performance. 401(k) matching program. Hybrid work schedule - two to three days required onsite at our Seattle office. This position is not eligible for sponsorship.

Created: 2026-03-04