Administrative Coordinator - Confidential

Administrative Coordinator - ConfidentialSalary$65,520.00 - $85,716.80 AnnuallyLocationLa Mesa City Hall, CAJob TypeRegular Full-TimeJob Number26-09DepartmentHuman ResourcesOpening Date02/25/2026Closing Date3/11/2026 11:59 PM PacificMax Number of Applicants200 Description Benefits Questions Position SummaryThe City of La Mesa is seeking a detail-oriented and forward-thinking professional to support a broad spectrum of human resources administrative functions and customer service responsibilities. If you are committed to driving employee engagement and ready to make a valuable contribution to a small but mighty Human Resources team, then this opportunity is for you!About the Position:The position will perform a variety of administrative and advanced clerical duties in support of the Human Resources Department. As the primary point of contact for internal and external customers, this role serves as the ambassador and public face of the department.Duties may include but are not limited to: Running the front desk of the Human Resources Department, including answering inbound phone calls/emails/attending to in-person visitors. Reconciling monthly bills/budget and paying vendors/contractors. Monitoring job ads for temporary and part-time positions; initial application screening for minimum qualifications and coordinating interview schedules for hiring managers. Maintaining high standards of confidentiality while updating digital and physical personnel files. Acting as a liaison between employees and the payroll and human resources departments. Process and reconcile vendor invoices; create and submit purchase requisitions and purchase orders; and monitor outstanding bills and budget accounts to ensure timely payment, accurate coding, and compliance with City fiscal policies and procedures. Multitasking and prioritizing to meet deadlines in a fast-paced environment. Assist the Director of Human Resources with special projects as needed. Ideal Candidate Profile:The ideal candidate will act as the operational backbone of the Human Resources Department, ensuring that employee-related processes run smoothly from hiring to retirement. This role will bridge the gap between management and staff, often serving as the primary point of contact for internal inquiries and external applicants.For a complete list of job duties, please review the Administrative Coordinator - Confidential (job description.This administrative role is an unrepresented, Confidential position and is differentiated from other administrative positions in the City due to the wide range and complexity of responsibilities, regular access to sensitive labor relations information, and the need for sound judgment, discretion, initiative, and attention to detail, as errors can have significant impact.Applications will be accepted for the first 200 submissions only, so we encourage you to apply promptly.Key ResponsibilitiesKnowledge, Skills, and AbilitiesThe following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.Knowledge of: Standard office procedures, methods, and equipment including computers and related software applications. Principles and practices of financial record keeping and reporting. Principles, procedures and methods of technical accounting including payroll, accounts payable, receivables, general ledger, etc. Basic accounting principles. Mathematical principles including business mathematics. Pertinent federal state and local laws, codes and regulations. Skills and Abilities to: Understand, interpret, and apply principles, laws, and procedures involved in fiscal record keeping and accounting functions. Prepare large-scale payroll, accounts payable, accounts receivable and financial reports; maintain ledgers and journals. Analyze data and draw sound conclusions. Reconcile financial and bank statements. Meet firm deadlines. Collect, compile, and research information and data. Maintain confidentiality. Work independently in the absence of supervision. Operate a calculator quickly and accurately. Operate a variety of office equipment including a computer and related software applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Minimum QualificationsAny combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Education/Training:Equivalent to completion of the twelfth grade supplemented by specialized secretarial training.Experience:Four years of increasingly responsible and recent administrative or secretarial support experience.Experience in a local/federal government, municipality, public utility, or school district human resources office environment is highly desirable.Examination ProcessInterested applicants must submit an online application, cover letter, resume and supplemental questionnaire. Only those candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process. The examination process may consist of any or all of the following components: written examination, oral interview, and/or practical skills evaluation. Eligible candidates will be notified when testing dates have been established.NOTE: Employment is contingent upon successful completion of a pre-employment background (Livescan) and employment verification. SCHEDULE OF EVENTS RECRUITMENT CLOSES: Wednesday, March 11, 2026 at 11:59 p.m.INTERVIEW PANEL: Week of March 23, 2026Please note, all dates and/or timeframes are subject to change.The City of La Mesa is an Equal Opportunity and Americans with Disabilities Act compliant employer. The City values veterans and transitioning military. All qualified candidates and veterans are welcome to apply.The City of La Mesa offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Click here (for a summary of Employee benefits.For additional detailed information regarding salaries and benefits, please review the La Mesa City Employees Association MOU. (01Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. Please be as descriptive as possible in your responses. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application? Yes No 02A cover letter and resume are required as part of the recruitment process. Did you attach a cover letter and resume? Yes No 03Do you have a high school diploma/GED or equivalent? Yes No 04List your length of experience in performing increasingly responsible administrative or clerical support. None Less than 1 year 1-2 years 2-3 years 4 years or more 05Describe your experience with confidential documents or sensitive information. Include the type of information you handled, how you ensured its confidentiality, and any procedures you followed. If you have no experience, please type "N/A."06Detail your experience processing invoices, creating purchase requisitions/purchase orders, and monitoring budget accounts. What systems or software have you used? If you have no experience, please type "N/A."07Describe your experience assisting with recruitment processes (e.g., job postings, applicant tracking, testing, interview coordination, onboarding). If you have no experience, please type "N/A."08Explain your experience preparing payroll or reviewing timecards for accuracy and completeness. If you have no experience, please type "N/A."09Describe your experience in human resources and/or risk management. If you have no experience, please type “N/A.”10Please describe any college level coursework you have completed in secretarial training, human resources, business administration, or related field. If you have no experience, please type "N/A."11APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL): The City of La Mesa Human Resources Department uses e-mail to notify our applicants of important information relating to the status and processing of your application. Therefore, as an applicant, you are hereby advised of the following: 1. Ensure that the e-mail address and contact information you provide is current, secure, and readily accessible to you. Do not share e-mail addresses. Spam or other filters should be adjusted to accept our e-mails. We will not be responsible in any way if you do not receive our e-mail notifications, i.e., for the non-delivery of e-mail or if you fail to check your e-mail inbox on a timely basis, etc. 2. Carefully read any notices that we send in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above. Yes No Required QuestionEmployerCity of La MesaAddress8130 Allison Avenue La Mesa, California, 91942Phone619-667-1175WebsiteApplyPlease verify your email address Verify Email

Created: 2026-03-04