Payroll Coordinator

Payroll Coordinator The Payroll Coordinator is an integral member of Heinen's payroll team, responsible for ensuring the timely and accurate processing of payroll for all associates. This role requires strict adherence to federal, state, and local regulations, as well as the highest standards of confidentiality and integrity in handling sensitive employee information. Key Responsibilities Plan, organize, and oversee all activities related to weekly and bi-weekly payroll processing. Accurately finalize and submit weekly non-exempt and bi-weekly exempt payrolls through the ADP HR management system. Review payroll, timekeeping, and attendance data to ensure accurate preparation and submission. Investigate and resolve payroll discrepancies, calculation issues, or submission errors, ensuring timely resolutions. Manage WOTC submissions and Union Health & Welfare billing. Maintain accurate associate records, including new hires, rehires, terminations, and status changes (e.g., position, department, location, rate, union affiliation). Oversee payroll reporting and conduct regular audits to ensure accuracy and compliance. Ensure proper calculation and remittance of federal, state, and local taxes; Social Security contributions; benefit deductions; garnishments; and other payroll-related items. Prepare and remit retirement plan files to applicable providers. Respond promptly and professionally to associate inquiries regarding payroll matters, including paycheck accuracy, deductions, direct deposits, and leave accruals. Qualifications High school diploma or equivalent required, bachelor's degree in business, accounting, or a related field preferred. Minimum of 2 years' payroll experience required; experience with ADP strongly preferred. Prior experience working with labor unions is desirable. Strong mathematical, analytical, and problem-solving skills. Excellent organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills, with the ability to interact effectively across all levels of the organization. Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams. Ability to build and maintain collaborative working relationships across departments. Demonstrated professionalism, discretion, and sound judgment, with a strong commitment to maintaining confidentiality. In-depth knowledge of payroll administration, including applicable laws and regulations, particularly in Ohio and Illinois. Ability to provide ongoing payroll support to Chicago-based facilities remotely. Heinen's, Inc. provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law.

Created: 2026-03-04