Administrative Specialist 3 - Operations/Facilities

Administrative Support Specialist Under the general direction of the Court Executive 2b (Operations Division Manager) or other supervisory personnel, the Mercer Vicinage is seeking a professional who is a highly motivated self-starter. The selected individual must possess excellent administrative and leadership skills, prominent writing and verbal communication, have a high attention to detail, be extremely well organized and customer service oriented and have the ability to multitask. The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B. The Judiciary offers a strong opportunity for growth. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Providing administrative support for the entire Vicinage in multiple areas of the Operations Division as follows: Continuity of Operations Plan Emergency evacuation plans Security related incidents Project management Renovations Space planning Review architectural drawings Coordinating staff relocations Providing appropriate response to remedy complaints and/or referring to appropriate entity for resolution Responsible for communicating and establishing working relationships with state agencies, Judges, Sheriff's office, management, and outside vendors and agencies Provide logistical coordination and support for jury trials and special court events Maintain and create standard operating procedures Conduct quantitative or qualitative research Prepare reports and proposals Purchasing coordination Maintain the Operations Divisional SharePoint site Provide backup to the Transcript Office Provide training for Vicinage staff as needed Proficiency in the Microsoft Office Suite including Publisher, Visio and SharePoint are helpful Perform other Operations related duties as required Experience with CourtSmart is preferred Regular and predictable physical presence at the worksite is an essential function of this position. Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree from an accredited college or university may be substituted for one year of experience. A law degree from an approved American Bar Association law school may be substituted for two years of experience. Note: A master's degree or a law degree from an accredited college or university, may be used as a substitution, not both. Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as: State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans

Created: 2026-03-04