Administrative Assistant 1, Academic Administration (...

Posting Details Position Information Fiscal Year 2025-2026 Position Title Administrative Assistant 1, Academic Administration (NY HELPS) Classification Title Administrative Assistant 1 Department Academic Administration Posting Number C250157 Posting Link Employer State Appointment TypeClassified Appointment Term Permanent Classified Position Type NY HELPS Temporary UntilSalary Grade SG11 Posting Detail Information Position Summary The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs. Key responsibilities include, but are not limited to: Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks. Coordinate meetings, presentations, and events. Assist with faculty searches by organizing agendas and travel arrangements. Accurately record and distribute meeting minutes as needed. Maintain office supplies and inventory. Communicate purchasing and expense report needs to the business office. Prepare reports and documents as requested. Support business function processing. This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic academic environment. Learn more: Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Departmental Operating NeedsMinimum QualificationsNon-competitive (NY HELPS): high school diploma or high school equivalency diploma two years of experience in administrative support use of office software (e.g., email, word processing) provision of customer service business writing management of an office ORCompetitive (NON-NY HELPS):Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above). Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency. ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. Preferred QualificationsPhysical DemandsSalary Range $47,695 Additional Salary InformationWork Days Weekdays - Monday - Friday Work Hours 8:00 a.m. - 4:00 p.m. Scheduled Work Days Monday, Tuesday, Wednesday, Thursday, Friday Job Type Full-Time Campus North Campus Posting AlertsSpecial Instructions SummaryAdditional InformationIs a background check required for this posting? No Background Check Notification Contact Information Contact's Name Rachel Sluberski Contact's PronounsContact's Title Senior Staff Assistant Contact's Email Contact's Phone 716-645-2305 Posting Dates Posted 12/19/2025 Deadline for Applicants Open Until Filled Date to be Filled

Created: 2026-03-04