Office Administrator

Medical Office Administrator (Contract-to-Hire) Location: Scottsdale, AZ Work Setting: Fully Onsite Schedule: MondayFriday | 8:00 AM 5:00 PM Pay Rate: $22$25 per hour Employment Type: Contract-to-Hire Position Summary We are seeking a detail-oriented and proactive Medical Office Administrator to support a growing healthcare team. This role serves as the central hub of the office, coordinating communication between patients, physician offices, surgical facilities, legal partners, and internal teams. The ideal candidate has prior medical office experience, thrives in a fast-paced environment, and is comfortable managing high volumes of documentation, scheduling, and correspondence. Key Responsibilities: Medical Coordination Manage complex medical scheduling with physician offices and surgical facilities Maintain consistent communication with providers and external partners Records & Documentation Request, track, and organize patient medical records and legal record requests Maintain accurate and timely documentation for scheduling and billing support Communication & Administration Answer and route incoming phone calls from patients and law offices Manage multiple departmental email inboxes (scheduling, administrative, general inquiries) Generate daily reports and assist with general office filing Ensure smooth daily office operations while leadership is frequently off-site Billing & Cross-Functional Support Support billing operations by verifying information and coordinating with an external billing company Act as a liaison between administrative, clinical, and billing teams Additional Support Occasionally assist with urgent delivery of medical equipment to local hospitals Required Qualifications 12 years of experience in a medical office setting (administrative, front desk, or medical records) Strong proficiency with email management and multi-line phone systems Highly organized, detail-oriented, and proactive Ability to multitask and support multiple functions in a growing healthcare environment Preferred Qualifications Medical billing experience or formal billing training Experience in Neurology, Orthopedics, or Cardiology Bilingual (Spanish) preferred but not required Work Environment Fully onsite role in Scottsdale, AZ Fast-paced, collaborative healthcare setting Contract-to-hire opportunity with long-term potential

Created: 2026-03-04