Senior Onboarding Specialist

Our Client, a Medical Center company, is looking for a Senior Onboarding Specialist for their Boston, MA location. Responsibilities: Use strong analytical skills to build reporting, tell the story around the data, and provide relevant insights for Talent Acquisition and business partners. Improve metrics, measurement and analytics to ensure TA's ability to continuously improve and achieve its desired outcomes. Actively work to reduce time to start for new hires through process improvements and efficiencies, tracking results quarterly. Continues process improvements to create a streamline and compliant onboarding process. Create process improvements and standardize onboarding process and requirements.• Create robust tracker/dashboard to handle onboarding process.• Follow up on any outstanding paperwork to ensure complete personnel files Record all EEO information in Workday for accurate and complete reporting of diversity and inclusion initiatives Enter new hires and rehires into payroll system in a timely manner Communicate with managers, candidates, and recruiters on outstanding background checks and occupational health requirements Update new hire sheet to record all employees and keep accurate record of onboarding Update employees in recruiting system based on current onboarding status and alert managers of Ready to Work status Run and complete national background checks Completed CORI release form and run for applicable employees Obtain background check release forms, run background checks for all new hires and rehires, and make decisions based on results to hire employees Communicate with managers and employees on background check results Send failed CORI mailings and communicate with employees on adverse action Partner with multiple stakeholders to align, research, develop and execute an efficient and effective onboarding process. Work with project team to identify gaps and work on continuous process improvement Responsible for the onboarding and orientation of Executive new hires at client Manage multiple task and small scale projects autonomously to improve processes and ensure a positive new hire and employee experience Provide reporting on onboarding metrics, 30-90 day new hire evaluations for tracking and process improvement Respond quickly to escalations and perform root cause analysis on common occurring issues to develop streamlined processes and inventive solutions to reduce defects Complete audits of required compliance, identify gaps and implement recommended improvements May be required to supervise work of Onboarding Specialists. Responsible for Everify-1-9 audits for compliance All other HR projects and duties as assigned. Requirements: Required: BS/BA At least five years’ experience in a Recruiting Coordinator, or high volume operations role preferably in a fast paced environment. Previous experience in an operations or project management type role required. Strong organizational skills Strong business acumen and be able to work cross-functionally with different levels within an organization Demonstrable strong ownership and accountability skills to accomplish deliverables within required timelines Project management skills required Strong communication skills (verbal and written) Demonstrate ability to prioritize and function in a fast paced high volume environment Experience using an applicant tracking system is required for this position. Workday experience a plus Must be disciplined and able to engage and nurture relationships with new hires Why Should You Apply? Health Benefits Referral Program Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws. #alljobs

Created: 2026-03-04