Onboarding Coordinator

Onboarding Coordinator Job Title: Onboarding Coordinator Company: Loenbro, LLC Business Unit/Department: Midwest, HR Office Location: Cedar Rapids, On-site Reports to: Employment Type: Full-time FLSA Classification: Non-Exempt About Loenbro Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approachevery customer benefits from our capabilities and our care. At Loenbro, we don't just offer jobswe build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation. Job Summary This role oversees the full pre-boarding process, ensuring all compliance requirements, documentation, and new-hire preparations are completed accurately and on schedule. The position serves as a key liaison between candidates, hiring managers, and internal teams to support a smooth and positive transition into the organization. It also contributes to process improvements while consistently demonstrating the company's PACT values. Essential Job Responsibilities Partner with recruiters, hiring managers, and internal departments to execute all pre-boarding tasks, including reviewing applicant profiles, initiating background checks and drug screens, tracking offer acceptance, and ensuring all requirements are completed in alignment with organizational timelines and compliance standards. Administer and manage onboarding documentation by sending, monitoring, and collecting required forms, maintaining accurate status tracking within the Recruiting spreadsheet, and promptly identifying or escalating any delays, discrepancies, or missing information. Serve as a proactive communication point for both candidates and hiring managers, providing new hires with clear pre-start information, answering questions, offering guidance on next steps, and keeping managers informed of progress, potential delays, or documentation needs. Ensure cross-functional readiness for each new hire's start date by coordinating setup with internal teams and supporting continuous improvement efforts to enhance efficiency, accuracy, and overall candidate experience. Demonstrate and uphold the company's PACT valuesPeople, Advance Process, Community, and Trusting Relationshipsthrough every interaction and workflow within the pre-boarding process. Minimum Qualifications Required: Bilingual in Spanish, proficient speaking, reading and writing in Spanish and English. 12 years experience in HR coordination, recruiting, or onboarding support. Bachelor's degree in human resources, business, psychology, or related field preferred. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong communication and interpersonal skills, with the ability to build effective relationships and work collaboratively in a diverse, dynamic environment. Highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced setting and consistently deliver high-quality work. Self-motivated, adaptable, and flexible, able to adjust to evolving business needs and organizational strategies. Preferred: Bachelor's degree in human resources, business, psychology, or related field preferred. Familiarity with applicant tracking systems (e.g., Greenhouse, Workday, Workforce Go) and HRIS platforms preferred. Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment: In office, on-site - typical office setting and work environment. Noise level in the work environment is usually moderate as in a typical office setting. Ability to work flexible hours. This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies. Benefits Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team: Medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off (PTO) and holiday pay Life and disability insurance Professional development and training opportunities Employee assistance program (EAP) Benefits eligibility may vary based on employment classification and hours worked. Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by: Living with Integrity Exceeding Expectations Acting with Urgency Delivering Excellence we want to hear from you. Loenbro is an Equal Opportunity Employer

Created: 2026-03-04